International Operations & Office Management Specialist

Your responsibilities

• Warm, professional greeting of guests - you will be the face of our company.
• Active support in coordinating administrative processes and day-to-day office activities.
• Ensuring smooth document flow for our entities, including gathering signatures for contracts, invoices, and correspondence.
• Organizing and managing traditional and virtual offices abroad: liaising with service providers, processing payments, and providing administrative oversight.
• Maintaining control files and registers, such as expenses and leave records.
• Coordination and oversight of international bank accounts.
• Monitoring payment flows - verifying balances, meeting deadlines, and ensuring budget compliance.
• Executing payments to international contractors and managing operational cash needs.
• Collecting and forwarding complete documentation for financial audits and reporting.
• Close cooperation with accounting firms and legal partners in foreign jurisdictions in Europe, but also South Africa, Zambia, Tanzania, and Argentina.
• Independently sourcing offers and collecting proposals from external vendors and subcontractors.
• Verifying external service costs - monitoring market rates and actively seeking counter-offers to optimize costs.

Our requirements

• Fluent English - essential for daily business communication with partners around the world.
• Minimum 2 years of experience in a similar role within an international environment.
• Strong intercultural communication skills and comfort working across different markets.
• Accuracy, reliability, and full ownership of assigned processes.
• Excellent task prioritization skills and a proactive approach to operational duties.
• Proficiency in MS Office and Google Workspace.

What we offer

• A unique opportunity to co-create business operations across European, African, and South American markets.
• Real influence on cost optimization and process improvements.
• Stable employment conditions and professional tools.
• A dynamic, supportive team that values initiative and independence.

• We’re looking for someone who feels equally confident welcoming guests to our office as they do coordinating administrative operations for our international entities. If you can create a warm atmosphere, keep documents in perfect order, secure signatures when needed, and navigate global business environments with ease - this role may be a great fit.
• This position combines responsibility, independence, and a wide scope of tasks. We operate in markets such as South Africa, Zambia, Tanzania, and Argentina - so there’s no risk of monotony.