We are looking for an experienced Technical Project Manager to oversee the implementation, deployment, and maintenance of a custom AI-driven translation system for a major corporate client. This role requires someone with strong project management skills, a technical background in software development and integration, and an ability to navigate complex contractual obligations while ensuring smooth execution across multiple stakeholders.
The project involves developing a translation system using both off-the-shelf software and custom-built components, ensuring scalability, compliance with Polish data security laws, and seamless integration with the client’s existing IT infrastructure. The system will be hosted in a dedicated remote server room, requiring close collaboration with client IT teams.
Job Type: Full-time, contract for 6 months with possibility to extend it.
responsibilities :
Project Management & Execution:
- Lead and oversee the end-to-end development, implementation, and maintenance of the AI-driven translation system.
- Ensure compliance with the two governing contracts (Implementation Contract & Maintenance Contract), including managing analysis, construction, testing, deployment, and stabilization phases.
- Define and track milestones, deliverables, and timelines, ensuring alignment with contractual obligations.
- Act as the primary liaison between internal teams, software supplier, and our customer to ensure clear expectations and seamless coordination.
- Anticipate risks and proactively resolve issues, particularly regarding change management, stabilization, delivery timelines, and infrastructure dependencies.
Stakeholder & Contract Management:
- Ensure all contractual requirements are met regarding analysis documentation, system testing, go-live coordination, and post-launch stabilization.
- Monitor change requests and deviations, ensuring they are well-documented, communicated, and approved as per contract terms.
- Establish escalation paths for requirement disputes and ensure proper internal alignment (e.g., liaising with sales teams when necessary).
- Maintain strict compliance with subcontractor management protocols, including suppliers ‘involvement in development and maintenance.
Technical Oversight:
- Work closely with engineering teams to ensure seamless integration of off-the-shelf and custom-built translation components.
- Oversee infrastructure setup in the customer’s remote server room, ensuring integration into their network.
- Define and enforce quality standards, ensuring the system meets functional and non-functional requirements.
- Ensure a robust pre-launch testing process to mitigate go-live risks and minimize post-launch disruptions.
Reporting & Documentation:
- Ensure timely delivery of all required documentation (analysis reports, SLA reports, system modifications, training materials, etc.).
- Maintain clear records of customer dependencies and delays, ensuring accountability and transparent communication.
- Provide regular updates to senior management and key stakeholders.
Training & Support:
- Oversee user training sessions and ensure the client’s teams are well-equipped to use and maintain the system.
- Ensure smooth knowledge transfer to the client’s IT team and end-users.
requirements-expected :
Experience in NLP or Machine Learning and Training
Experience working with third-party software vendors, particularly in AI/translation-related technologies and SLA’s.
3+ years of experience in technical project management, particularly in AI, NLP, or software integration projects.
Proven track record of managing enterprise IT projects with multiple stakeholders and contractual constraints.
Strong understanding of software development lifecycle (SDLC), cloud-based deployment, and machine learning (ML) implementation.
Knowledge of data security and compliance requirements, preferably within Polish/European regulations.
Excellent communication, negotiation, and stakeholder management skills.
Ability to anticipate risks, troubleshoot issues, and drive structured problem-solving approaches.
Polish native speaker, writing business English.
Familiar with project management tools like MS Project.
