Staff Product Manager, Document Experience

PandaDoc is hiring a Staff Product Manager to lead the next evolution of our document experience—redefining how users create, refine, and complete their documents through connected, intelligent, and adaptive workflows.

In this strategic, hands‑on role you will drive cross‑functional initiatives that make document creation seamless, editing powerful yet intuitive, and automation meaningfully helpful. You’ll guide multiple squads, translate emerging technologies into cohesive product systems, and balance experimentation with disciplined execution.

In this role, you will:

• Lead high‑impact initiatives across document creation, template authoring, and collaboration experiences.
• Shape cohesive experiences across the document lifecycle—connecting creation, editing, and completion into a unified flow.
• Integrate AI, automation, and agentic intelligence thoughtfully across document surfaces to make authoring, styling, and workflow setup more intuitive and context‑aware.
• Leverage AI and rapid‑prototyping techniques (e.g., vibe coding, prompt‑driven UX simulation) to validate and iterate on new experiences quickly—using tools such as Replit, Figma, or Lovable.
• Partner with design, engineering, and platform teams to deliver scalable, adaptive systems through APIs, integrations, and data models.
• Collaborate with other senior PMs to ensure cohesive end‑to‑end user journeys across PandaDoc’s lifecycle.
• Define and evaluate success through usability, adoption, and time‑to‑completion improvements.

About You

• 5+ years of hands‑on product management experience in B2B SaaS, ideally in document creation, productivity, or collaboration products.
• Familiarity with document systems, structured content, and cross‑format editing models (PDF, DOCX, Markdown, or AI‑generated).
• Comfortable with AI/ML product development—prompt iteration, feature evaluation, and monitoring metrics like accuracy, reliability, and latency.
• Experience in integrating AI and automation thoughtfully into UX, focusing on real user outcomes rather than standalone features.
• Understanding of agentic AI systems—how autonomous, context‑aware agents can assist users across creation, editing, and workflow execution.
• Skilled in rapid iteration and discovery using prototypes, AI‑assisted tools, and live experiments.
• Strong communicator who can simplify complexity, frame trade‑offs, and align cross‑functional teams.
• Pragmatic and adaptive—balancing experimentation with clear prioritization and delivery discipline.
• Comfortable partnering with deeply technical teams to define APIs, integrations, and data models that scale.

Must‑Haves

• Direct experience building and shipping AI/ML‑powered product features (e.g., LLM‑based assistants, smart recommendations, automation, or generative UX).
• Hands‑on familiarity with vibe design / vibe prototyping workflows—using AI tools to rapidly prototype, test, and refine product experiences.
• Minimum 5 years of experience in B2C or B2B SaaS product management, ideally with exposure to collaboration or productivity platforms.

Why Join PandaDoc

• Shape how professionals create, collaborate, and close deals—reimagining the document experience at the heart of modern business.
• Work at the intersection of UX, AI, and platform innovation—within one of PandaDoc’s most strategic product areas.
• Collaborate with a distributed, ambitious product organization that values autonomy, rigor, and deep product craft.
• Drive cross‑functional initiatives that influence PandaDoc’s strategic direction and set new standards for product excellence.
• Join a culture where experimentation, learning, and quality execution go hand‑in‑hand—bold ideas move fast from concept to reality.

Company Overview

PandaDoc empowers more than 70,000 growing organizations to thrive by taking the work out of document workflow. Our all‑in‑one document workflow automation platform helps fast‑scaling teams accelerate the ability to create, manage, and sign digital documents—including proposals, quotes, contracts, and more.

Company Culture

We’re known for our work‑life balance, kind co‑workers, and creative virtual team‑bonding events. Though our team spans the globe, we stay connected with technology and ensure everyone feels like a team.

Benefits

• An honest, open culture that emphasizes feedback and promotes professional and personal development.
• An opportunity to work from anywhere—our team is distributed worldwide.
• 6 self‑care days.
• A competitive salary.
• And much more!

Employment Arrangements

For this role we focus on candidates based in Europe. Employment type may vary by country:

• Portugal, Poland, Ukraine—full‑time employment.
• Germany, Spain, UK, Ireland—employee of record.
• Netherlands, Sweden, and other European countries—B2B contract.

Please note: PandaDoc does not provide visa sponsorship.

Equal Opportunity Employer

PandaDoc is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.

External Recruiters

The use of external recruiters/staffing agencies requires prior approval from our HR Team. The HR Team at PandaDoc requests that external recruiters/staffing agencies not contact PandaDoc employees directly in an attempt to present candidates. Complying with this request will be a factor in determining future professional relationships with PandaDoc.

Employment Details

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Product Management and Marketing
• Industry: Software Development