Informacje o stanowisku

Responsibilities

• Overseeing initiation and termination of cooperation, including resignations, administrative formalities, and equipment return control
• Handling Inquiries and Reminders
  • Managing ongoing tasks such as timesheet completion, training, or invoice reminders
• Ensuring accuracy and completeness of information in systems like SCM, Searaia, Jira, and Timesheets
• Employee and Contract Management
  • Managing transfers, salary adjustments, contract extensions, and annex preparation
• Compliance with Open-Source Policies
  • Ensuring adherence to company guidelines on open-source software usage
• Document Corrections and Updates
  • Making amendments and updates to documents as per guidelines.
• Verifying and processing submissions related to business travel and on-call duties
• Document Preparation and Oversight
  • Preparing and managing SOWs, contracts, and other required materials.
• Consultant Communication and Support
  • Contacting consultants and supporting ongoing center tasks.
• Service and Project Management
  • Overseeing and maintaining service and project lists.
• Presentation and Summary Preparation
  • Preparing summaries, presentations, and providing administrative support to the DM and Head of CoE.
• Report Analysis and Insights
  • Analyzing reports to provide actionable insights.
• Integrated Management System Compliance
  • Adhering to policies and standards of the Integrated Management System

Requirements

• Proficiency in English
  • Excellent command of English at a minimum C1 level in both written and verbal communication
• Relationship Building Skills
  • Ability to establish and maintain long-term business relationships with internal and external stakeholders.
• Proactive Work Ethic
  • Demonstrates initiative and openness in executing tasks with minimal supervision
• Organizational Expertise
  • Strong organizational skills, with the ability to prioritize tasks effectively in a fast-paced environment
• Time Management Skills
  • Efficiently manage time and resources to meet deadlines and deliver results
• Problem-Solving Abilities
  • Capable of analyzing issues, identifying solutions, and implementing them effectively
• Attention to Detail
  • Ensures accuracy and thoroughness in handling data, reports, and documents
• Team Collaboration
  • Works effectively as part of a team, fostering cooperation and contributing to shared goals.

What we offer

• Utilization of Foreign Languages
  • Practical use of foreign languages while working in an international environment.
• Cool office spaces located in one of the most attractive neighborhoods in Gdańsk (Garnizon/Wrzeszcz)
• Probationary Employment Contract
  • Employment contract for a 3-month probation period.
• Flexible Benefits Selection
  • Individual choice of benefits through the MyBenefit Cafeteria, including the Multisport package.
• Easy access to private medical care, including home visits.
• Group Insurance
  • Group insurance available on preferential terms.

Nice to have

• Proficiency in German
  • Strong knowledge of German language skills, both written and spoken, to support communication and tasks as needed.

Work with us

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