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Senior PMO Specialist Large Programs, Wroclaw

Client:

AXA Group

Location:

Wroclaw, Poland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

853b2affcaba

Job Views:

28

Posted:

23.01.2025

Expiry Date:

09.03.2025

Job Description:

AXA XL is one of the leading companies on the insurance and reinsurance market. We are currently looking for eager and passionate candidates to join our growing family.

DISCOVER your opportunity

What will your essential responsibilities include?

1. Be a trusted advisor within the Program on PMO Governance, Standards and Processes
2. Apply your portfolio and project governance expertise to:
1. Ramp up Program using knowledge of previous Programs to ensure our standards and controls are followed, as well as facilitating an efficient & coherent initiation.
2. Ensure project and portfolio leadership and the Program has the information needed to make informed decisions and execute agreed upon outcomes.
3. Work with leaders to ensure projects are accurately reflected in our project portfolio management tool with the relevant approvals and documentation - ensure project budgets and timescales are baselined inline with approvals.
4. Work with our risk team and also governance groups to ensure that reporting is completed as needed.
3. Provide execution support to the Program and the Project Managers:
1. Assist Project Managers with questions regarding our PPM tool and our standards and controls, ensuring that they complete their status reports in a timely manner and complete stage gates at the right time.
2. Proactively identify issues, monitor trends, and make recommendations by leveraging data, project documents and collaborative relationships to ensure the portfolio is following governance and reporting standards.
3. Facilitate Risk/Issues, Actions and Dependencies Management via central RAID logs and the PPM tool.
4. Use your Project Financial expertise to track and monitor financials in our PPM tool, assist with resource management including set up of new starters and create/monitor Purchase Orders.
5. Set up document storage and teams site for the Program.
6. Schedule and own the content for Governance meetings such as Steering Committees, drum beat meetings and other ad-hoc meetings.
4. Contribute to a culture of end-to-end continuous improvement:
1. Facilitate review of internal customer feedback, external best practices, trend analysis and recommendation of proposed process changes, working collaboratively with the Hub PMO to ensure consistency across the AXA XL Change Portfolio.
2. Collaborate with other functions, including technology, data, financial, procurement, risk and control partners to ensure end to end processes are fit for purpose, reasonable, functioning and followed.

You will report to a PMO Manager in another AXA XL location. At times you may be asked to adjust your hours to support/collaborate across global time zones.

We’re looking for someone who has these abilities and skills:

1. University degree or higher
2. Fluency in English is a must (at least C1 level)
3. Proven experience working in a PMO or Project Management environment
4. Proven experience with project/portfolio management tools
5. Excellent written and verbal communication skills, people skills with an ability to collaborate and work independently at home, in the local office or another AXA XL office
6. Proven detailed orientation, coordination, organization and facilitation skills, with a proclivity toward consistency and simplicity
7. Inquisitive mind and courage to challenge the status quo
8. Experienced at documenting procedures and training followed by video delivery to colleagues/internal customers
9. Skilled with Microsoft Office Package, including advanced PowerPoint and Excel skills

The person we are looking for may also have these abilities and skills:

1. Experience working at AXA XL
2. Experience working with Agile initiatives
3. Power BI
4. SharePoint site administration

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

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