ABOUT THE JOB:

The HR Service Center serves as a centralized hub for delivering HR and Payroll-related support and services. The Senior Payroll Administrator will be responsible for overseeing and processing payroll operations in Poland and/or across EMEA, ensuring accuracy, compliance, and excellence in service delivery.

WHAT YOU WILL DO:

• Manage and process payroll cycles accurately and timely for assigned countries/regions, in compliance with local legislation, company policies, and collective agreements.
• Ensure data integrity by verifying employee data, time records, and compensation elements (salaries, bonuses, benefits, deductions, etc.) before payroll closure.
• Monitor and analyze payroll data, identify discrepancies, and perform necessary adjustments or corrections.
• Prepare and submit payroll reports to Finance and HR, including tax filings, social security contributions, and internal reconciliations.
• Collaborate with internal stakeholders (HR, Finance, Legal) and external vendors or authorities to ensure smooth payroll operations and compliance with applicable laws.
• Act as subject matter expert (SME) for payroll-related processes and systems, providing coaching and training to junior team members.
• Support audits and compliance reviews by maintaining accurate records and documentation of all payroll transactions.
• Drive continuous improvement initiatives, recommending and implementing process efficiencies, automation, and standardization.
• Provide excellent customer service, addressing employee payroll inquiries in a timely, professional, and customer-focused manner.
• Partner with HR and IT teams during payroll system updates, testing, and implementations to ensure smooth transitions and accuracy.

WHAT YOU WILL NEED:

• Extensive experience (typically 4–6+ years) in payroll administration, ideally within an international or shared service environment.
• Strong understanding of payroll legislation, taxation, and compliance requirements for Poland.
• Proficiency with payroll systems (e.g., Optima, SAP HR, Workday, ADP or similar) and MS Excel.
• Analytical and problem‑solving skills to identify issues, assess impacts, and implement effective resolutions.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet strict deadlines in a fast‑paced environment.
• Strong communication skills, with the ability to explain payroll concepts clearly to non‑technical audiences.
• Collaborative mindset, with the ability to partner effectively with HR, Finance, and external vendors.
• Fluent in English and Polish (additional languages such as German or Bulgarian would be an asset).

WHAT YOU WILL GAIN:

• Salary range from 7 000 to 10 400 PLN gross – depending on experience.
• Advancement opportunities in international team.
• A total rewards package, including private health insurance, life & accidental insurance.
• Multisport package.
• Meal vouchers.
• Company performance bonus program.
• Work‑life balance, semi‑flexible working time.
• PPK: Woodward offers payment to your PPK account up to 4% of your compensation depending on seniority.
• Hybrid work model.
• Relocation & educational support.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Human Resources

Industries

Manufacturing