About the job

As the Office Administrator for Nordic’s Kraków location, you’ll play a pivotal role in driving smooth business operations, fostering collaboration, and supporting both local and global teams. This is your opportunity to make a real impact—managing daily office functions, coordinating with international colleagues, and ensuring every detail contributes to an inspiring environment where creativity and teamwork thrive. If you’re passionate about HR and administration, and eager to be at the heart of a dynamic, forward‑thinking organization, we invite you to discover how your skills can help us set new standards of excellence.

Key responsibilities

• Manage all aspects of the Poland office’s daily operations, including liaising with building management, vendors, and service providers, resolving issues as they arise, and ensuring a smooth and professional office environment

• Collaborate with the global Office Management Team to align with company‑wide strategies while driving the local office agenda

• Lead office relocations or new setups, coordinate furniture and equipment deliveries, place technical and IT equipment orders and maintain office supplies

• Negotiate, coordinate, and track office‑related contracts, including reviewing invoices, ensuring compliance, managing amendments, and maintaining a contract database

• Arrange domestic and international travel, manage courier shipments, support HR with onboarding, and provide general administrative assistance to support business operations

• Organize logistics for internal meetings, social events, and employer branding activities, including catering and venue arrangements

Key Qualifications and Skills

We are seeking a candidate who will thrive working independently, demonstrate proactive initiative, and adapt flexibly to changing priorities. The ideal candidate will have a strong drive for results, be comfortable presenting to groups, and have meticulous attention to detail. Integrity and a service‑minded approach are fundamental. You possess good written and verbal English communication skills, complemented by proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and email. Above all, we value a collaborative attitude, where no task is too big or too small, ensuring seamless support for our teams and contributing to a dynamic and innovative workplace.

Working for Nordic

Working at Nordic, you will be inspired and supported to develop yourself. Our teams enjoy a professional and informal working environment. We value and encourage the continuous development of skills and expertise to the highest levels. We are proud of our Norwegian heritage, our highly skilled international workforce, and our world‑leading innovation.

We offer a variety of tasks and projects, and the possibility to work alongside some of the world’s most renowned experts within their field. We encourage our employees to question the established and innovate while expecting professionalism, commitment, and the will to learn.

Benefits

• Salary range: 13.000 PLN-16.000 PLN

• Hybrid and flexible working hours

• Life and medical insurance additional days off, Multisport card and time off for sport

Practical details

• Location: Kraków, Poland
• This position is a temporary maternity leave replacement, offered on a fixed‑term contract of approximately 14–15 months.

Please note that this position might be subject to a background check.