Senior Document Control Specialist

Jacobs is a global engineering company providing services in technical consulting, design, and investment project management. Our GDC Poland team, based in Kraków and Warsaw, supports local and international projects across a range of markets.

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. Our GDC Poland is made of skilled experts and professionals that support local and international projects from offices located in Krakow and Warsaw. They cover the following markets:

• Advanced Facilities
• Water & Environment
• Transportation
• Energy & Power
• Cities & Places
• Digital

By working together in international teams and with different perspectives, we gain the experience that is our collective strength. In Jacobs, every day is a chance to make the world a better place - lets design your career with us!

Role Overview

Jacobs is looking for a highly experienced and motivated Senior Document Control Specialist to join our DC team in Kraków. This role is ideal for someone who thrives in a dynamic project environment, brings deep expertise in document control, and is ready to lead initiatives and mentor others. As a Senior Document Control Specialist, you will play a key role in managing and improving document control processes across complex projects and programs. You’ll work independently, collaborate with cross‑functional teams, and provide strategic guidance to ensure documentation standards are met and exceeded.

Key Responsibilities

• Lead and perform specialized document control tasks independently.
• Apply expert judgment to evaluate situations and implement effective solutions.
• Collaborate with Design Managers, Project Managers, and Project Information Managers to define project‑specific documentation requirements.
• Create, implement, and execute document control procedures aligned with enterprise standards.
• Serve as a technical expert and thought leader in document control.
• Provide leadership on strategic initiatives and advise stakeholders on best practices.
• Ensure high‑quality use of various Common Data Environments (CDE).
• Supervise document control teams on large, complex programs involving multiple business groups.
• Organize and deliver training sessions for project teams.
• Coordinate with Client and Contractor teams to align document control processes.
• Guide project teams on documentation strategies and compliance.
• Prepare reports, support audits, and contribute to HS&E documentation.
• Support project close‑out activities and maintain documentation integrity.
• Foster a positive team environment and mentor junior staff in document control fundamentals.

Benefits

• Work in an experienced project team on international and prestigious projects.
• Collaboration with specialists and engineers from Jacobs foreign offices and other industries on projects of global scale.
• Opportunity to participate in innovation initiatives and apply technology and software to process optimization.
• Benefit package including LuxMed medical package, additional life insurance, subsidized multisport card, My Benefit system.
• PTO Allowance (vacation days).
• Opportunities to participate in English, Polish, German courses – financed by Jacobs.
• Full‑time employment contract.
• Access to Jacobs social networks (Women’s network, One World, PRISM, Careers Network, Collectively) and related initiatives.
• Flexible working hours (start between 7:30–10:00 AM) and short Fridays (Monday–Thursday 8.5 h, Friday 6 h).
• Hybrid model – 2 days per week in the Jacobs office, 3 days from home.

Qualifications

• Bachelor’s technical degree (relevant experience may compensate for lack of formal education).
• Minimum 5 years of progressive experience in document control or related field.
• Strong understanding of project delivery and document control processes.
• Excellent command of English (written and spoken).
• Proficiency in MS Excel, Word, and Outlook.
• Exceptional communication skills across all levels of the organization.
• Strong analytical and problem‑solving abilities.
• Proven ability to meet deadlines and manage priorities.
• High level of business acumen and attention to detail.
• Adaptable, proactive, and reliable with a positive attitude.
• Experience in mentoring and leading teams.
• Willingness to travel occasionally.

Location & Visa

Please note that to be considered for this position you must be resident in, or willing to relocate to, the country where this position is advertised, and either have a current right to work visa in that country or be prepared to go through a work‑visa process if the hiring manager/business unit is willing to accommodate this.

Inclusion & Diversity

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are. Find out more about life at Jacobs.

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team at recruitmentpoland@jacobs.com.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better.