Senior Benefits Administration Specialist
Qualifications
- 5–7 years in benefits administration or HR operations in a multinational or shared services setup
- Fluent in Polish and English (verbal and written)
- Strong understanding of Polish social security regulations, insurance/pension/tax laws, and HR compliance
- Proficiency in Microsoft Excel; experience with HRIS systems like Workday, SAP, or Darwin preferred
- Familiarity with GDPR, employee data handling, and vendor contracts in Poland
- Ability to work with data, track metrics, and generate actionable insights
Responsibilities
- Oversee enrollment, consent collection, monthly file reviews, and de-enrollment.
- Coordinate enrollments/disenrollments on vendor platforms. Solicit declarations, prepare reports (insured, payroll, ESB, invoicing). Support demise processing and manage queries. Liaise with vendors and oversee renewals and UAT.
- Prepare reporting and assist in invoicing and reconciliations. Support UAT, system changes, and benefit renewals.
- Track employee benefit selections and manage deductions. Handle invoicing, reporting, and coordinate with finance/payroll.
- Draft and circulate communications for benefits changes, projects, and annual enrollments. Support policy updates and broker changes with consistent messaging.
- Track, reconcile, and process benefit invoices from all vendors. Maintain audit‑ready records and ensure timely approvals and payments.
- Coordinate all aspects of benefit renewals across offerings. Participate in user acceptance testing and system validations. Ensure exception handling, communication rollout, and readiness tracking.
- Conduct monthly onboarding benefit sessions for new hires. Support benefit changes arising from employee life events (e.g., marriage, childbirth).
- Assist with benefits broker transitions and related process realignments. Ensure smooth change management across people, process, and systems.
Benefits
- Competitive salary with annual salary reviews
- Hybrid working model (2 days in the office, 3 days remote per week)
- Opportunity to use foreign languages and the newest technologies on a daily basis
- Access to MyBenefit platform where you can choose from a variety of benefits (Sport, Tourism, Culture, Recreation etc.)
- Sports card (Multisport)
- Private medical care for you and your family
- Access to wide range of learning & development platforms
- Discounted theatre tickets
- Work in a multicultural environment
Seniority level
Employment type
Job function
- Human Resources
- IT Services and IT Consulting
Location: Warsaw, Mazowieckie, Poland
