Informacje o stanowisku

A renowned Scandinavian logistics company is bringing its people-first spirit to Tricity with a brand-new Shared Service Centre. This is where logistics excellence meets coffee chats, teamwork, and genuine room to grow.

Thats why we’re looking for a Road Specialist (Back Office) to join that journey!

If you’re up for working internationally, developing your skills, and keeping everything shipshape, this just might be the job for you.

You’ll join their fresh, dynamic crew, all about making things run like clockwork behind the scenes. Beyond managing daily back office tasks, you’ll be a key member of back office logistics team - we can offer different levels of positions to suit your experience!

What we expect

You’re a detail-oriented problem-solver with a knack for staying cool under pressure. Your proactive attitude means you don’t just wait for things to happen—you make them happen. Plus, if you’ve got some experience in back-office logistics or SSC roles, that’s a big bonus.

• Previous experience in logistics, freight forwarding, or road transportation
• Knowledge of the Carlo system - especially important in a senior role (if your cv includes it - were impressed!
• Growth-oriented, keen on learning new software and methodologies
• Excellent English skills (C1 level minimum - your emails are chefs kiss!
• Mastery of MS Office, escpecially Excel and Word and being strong digitally.

Employment agency entry number 47

this job offer is intended for people over 18 years of age

What we offer

• A hybrid work model (from Gdansk) - work from home up to 2 days / week and then come hang out with the team the rest of the time! Youll have a lot to learn, so the first 3 months we will spend together at the office getting you off to a good start.
• Flexiblility
• An attractive benefits package thats more than the basics (private medical care, sports card, life insurance, internet reimbursement, team events & celebrations, professional development)
• Real opportunities to grow your skills in a global setting.
• A modern, bright office space thats perfect for collaboration (and a laugh or two).
• An attractive salary range: 5800 - 6200 PLN gross for junior positions, 6500 - 7500 specialist and 8000 - 10 500 PLN gross for senior-level positions.

Your tasks

Invoicing:

• Finalising and approving invoices with accuracy, ensuring they align with verified data and Shared Service Centre (SSC) standards for timely processing.
• Collaborating with various teams to confirm financial data completeness and compliance with invoicing requirements.
• Identifying, investigating, and resolving invoicing discrepancies to prevent revenue loss and maintain financial integrity.
• Working closely with internal teams to ensure smooth alignment on invoicing processes and expectations.

Order Processing:

• Managing the entire order initiation process, including accurate data entry, real-time tracking, and documentation to meet SLA standards.
• Validating all orders against SSC protocols and documentation requirements, minimising errors and delays.
• Monitoring order progress, proactively addressing potential risks, and collaborating with teams to ensure timely resolution.
• Generating regular status reports to track SLA compliance and identify areas for process improvement.
• Serving as the main contact for internal teams, addressing queries and resolving documentation discrepancies that could impact timelines.
• Collaborating with team leads to refine workflows and optimise order initiation processes.

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