Request for Proposal

Auditor needed for ex-ante assessment of Alight for application to become a Humanitarian partner of the European Commission.

Audit Services for ECHO FPA Ex-ante Assessment

Reference: EE001-26

Key Information

Service Start Date: January 13, 2026

Service End Date: February 25, 2026

Scope of Work: Audit services in accordance with DG ECHO Ex-Ante Assessment reference.

Location: Warsaw, Poland

Application Deadline: January 6, 2026

About Alight

Fundacja Polska is a registered Polish foundation since 2022, established in response to the displacement of Ukrainians seeking safety and support. Alight has partnered with community-based organizations across Poland and Ukraine to help communities meet immediate needs. Alight, founded in 1978, is a registered non-governmental organization working in several countries worldwide. We walk alongside displaced populations to co-create high‑quality services and programs shaped by the people who use them. Alight is committed to inspiring and unleashing abundance, even in contexts where scarcity often dominates.

More background information: www.wearealight.org

Objectives of the Request for Proposal

Alight intends to apply for a Framework Partnership Agreement with the European Commission in February 2026. Accordingly, we seek to appoint an auditor to complete the ex‑ante assessment by the end of February 2026.

Scope of Work

The assessment covers Alight’s operations for the 12‑month period ending on the day of the start of fieldwork.

Deliverables:

• Assessment Report as per DG ECHO report template
• Recommendations for organizational growth and improvement in relation to ECHO standards, including systems enhancements/adjustments.

Audit Timeline

• Preparatory Meeting: January 13-14, 2026
• Planning: January 15-20, 2026
• Fieldwork: January 21 - February 18, 2026
• Closing Meeting: February 18, 2026
• Draft Report: February 23, 2026
• Final Assessment Report: February 26, 2026

Auditor Qualification Requirements

Firms must have extensive knowledge and experience providing audit services for international non-governmental organizations. They must meet requirements set out for auditors in DG ECHO ToR regarding registrations, memberships, qualifications, and audit team composition.

RFP Timeline

• RFP published: November 26, 2025
• Questions & Answers period: November 27, 2025 - January 5, 2026
• Notice of Intent to Respond: December 29, 2025
• RFP responses due: January 6, 2026
• Evaluation and vendor selection: January 8, 2026
• Business award and contracting: January 9-12, 2026

Proposal Content

1. Full name, address, telephone number and email address for principal contact.
2. A concise overview of the firm and services provided, including relevant experience providing external audit services to non‑governmental organizations and DG ECHO ex‑ante assessment experience.
3. Name and professional qualifications of proposed team; include individual CVs of personnel who would work on the assessment.
4. Methodology – description of proposed audit plan, including timeline.
5. Proposed detailed pricing in Zloty, Euro, or USD.
6. All proposals and reports to be written in English.

Proposal Evaluation Criteria

Methodology (Audit approach, Planning, Tools, Timeline): 40%

Service (Firm and Team Qualifications, Experience): 30%

Pricing (Value for Money): 30%

Only shortlisted applicants will be invited for an interview. All applicants will be informed of the outcome after the contract is concluded.

EEO Statement

Alight emphasizes that all respondents will receive full consideration without regard to race, color, religion, sex, national origin, disability, age or sexual orientation. As part of contracting, Alight will require the service provider to sign its organisational Code of Conduct and will conduct screening in line with Counter‑Terrorism and Sanctions SOP.

How to Apply

Interested firms may submit questions, notice to respond, and proposals via e‑mail: ECHO.Assessment@wearealight.org, quoting reference number EE001-26. Only questions received during the Q&A period will be addressed.