Join Natek as a Regulatory Process Coordinator and work for a top global pharmaceutical company!
Location: Warsaw, Poland (3 days/week in the office)
Duration: till the end of March 2026
This roles supports Process Directors and Associate Directors in managing key processes and projects. The role focuses on activities related to process implementation, communication, compliance, performance tracking, and inspection readiness. You will collaborate closely with teams across Regulatory Affairs and other functions to ensure smooth execution of process strategies, priorities, and governance, including maintaining and managing current procedural documentation.
This is a mid-level position providing support in updating regulatory procedures within the ECMS system, performing administrative tasks such as updating SharePoint Online (SPOL), and preparing reports using Excel and Power BI.
responsibilities :
Collaborate with Process Directors and Associate Directors with enhancement of existing processes and procedural documents.
Author and collaborate with SMEs to deliver assigned Job aid and supporting documents and templates.
Working with the Process and Regulatory experts, develop, establish, monitor, report and assess global KPIs related to safety and regulatory data reporting.
Maintain and continuously improve key customer facing service solutions for Process guidance and document access (such as SPOL sites, portals for tickets, Q&A etc).
Coordinate specific tasks related to procedural document management to provide oversight to the regulatory process team
Using understanding of Regulatory processes and regulations to provide support to regulatory process team
Identify opportunities to improve and simplify the methodology in processes and guidance, practical solutions and drive to implementation. Identify issues andrisks in own area of work and propose options to mitigate them.
Ensure that appropriate, up-to-date records are maintained for compliance
Support activities for GVP, GCP, GRP and GMP audits/inspections
Support Delivery of improvement project assignments supporting the business,
Building relationships with stakeholders and customers to support pharmacovigilance and regulatory activities and responsibilities including successful partnership
Working collaboratively to provide expertise and sharing best practices across all regions and in all partnerships
requirements-expected :
Strong administrative skills, including SharePoint Online expertise
Experience working cross-functionally and across cultures
Excellent written and verbal communication skills in English (min. B2 level)
Good attention to detail
Understanding or experience in the regulatory area
Experience working with documents that follow formal workflows
Ability to create and manage SharePoint Lists
Technical skills: Power Apps, SharePoint Online (SPOL), AI tools/solutions (e.g., Copilot, ChatGPT, AI Agents)
MS Office tools: Excel, SharePoint, PowerApps, AI tools
Soft skills: Collaborative and able to work effectively in an international team, calm, organised, detail-oriented and reliable
offered :
Long-term cooperation based on our values: education, partnership and responsibility,
Work on projects dedicated to the worlds largest brands,
Possibility to exchange experiences in an international environment and develop projects implemented in Poland or other countries: Slovakia, Czech Republic, Bulgaria,
Working in a modern environment with innovative technologies,
Flexible working hours,
Private medical care,
Multisport or My Cafeteria card,
Life insurance,
NATEK loyalty Club,
Opportunity to join a socially responsible community and participate in company initiatives,
For contractors - entitlement to 23 additional days of service provision per year,
An additional paid day off for volunteering for salaried employees.
