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Recruitment Administrator (Dentons Business Services EMEA), Warsaw

Client:

Location:

Warsaw, Poland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

15a1e7f6c3c3

Job Views:

7

Posted:

23.01.2025

Expiry Date:

09.03.2025

Job Description:

Dentons Business Services EMEA is the operational backbone of Dentons, supporting the worlds largest law firm in delivering exceptional service to clients across Europe, the Middle East, and Africa. As a crucial component of Dentons global network, our EMEA business services team plays a key role in driving efficiency, innovation, and collaboration.

At Dentons Business Services EMEA, we are committed to excellence in supporting legal professionals with cutting-edge solutions. Our dynamic and diverse team collaborates seamlessly to provide a wide range of services, including finance, IT, human resources, marketing, and more. We pride ourselves on fostering a culture of continuous improvement and adaptability.

Dentons Business Services EMEA is looking for a proactive and result-oriented Recruitment Administrator, who will be supporting our UK Recruitment team. This person will be primarily responsible for providing a full administrative support service to the UK Recruitment team. If you have more than 1 year of experience from a law firm, recruitment agency, or professional services organization, and you are planning to develop your career in HR/Recruitment Operations, this position is for you!

About the role

• Create vacancies on the Applicant Tracking System (ATS) - co-ordinate internal and external job postings and advertising.
• Originate and maintain data in the ATS and other systems to enable accurate reporting/metrics.
• Maintain all job descriptions and ensure these are kept up to date and in house style.
• Schedule and coordinate high volumes of interviews with candidates, recruitment agencies, hiring managers, and interviewers as directed by the Recruitment Managers and Head of Recruitment ensuring all parties have the necessary information and demonstrating an awareness of different time zones.
• Proactively liaise with multiple recruitment agencies and direct applicants regarding the interview process.
• Follow up with hiring managers and interviewers to ensure that the candidate feedback form has been completed and received by the Recruitment Managers and Head of Recruitment.
• Provide regular updates to the Recruitment Managers and Head of Recruitment regarding the status of interview requests.
• Arrange online psychometric exercises and behavioural preference questionnaires, track candidate progress and provide updates and reports to the relevant Recruitment Manager/Head of Recruitment of the results in a timely manner.
• Process HR invoices, ensuring that all invoices are correctly coded, tracked, and processed in a timely manner.
• Ensure that all work assignments are completed within the service level agreements.
• Produce offer letters and contracts for all candidates (permanent and fixed-term employees).
• Coordinate and produce terms and conditions for business, including assisting in running the annual exercise confirming terms held are up-to-date.

Requirements

Technical Skills

• 1 year + experience of working in an HR department or recruitment agency.
• Ability to work in English (English language level very strong B2 or C1).
• PC literate with a good working knowledge of MS Office, e.g. Word, Excel, PowerPoint, and Outlook.
• Knowledge of recruitment systems, and the ability to implement best practices in system usage.
• Experience in managing high volumes of administration.
• Ability to maintain clear record-keeping systems including databases.
• Experience of working within a law firm, corporate environment, recruitment agency, or professional services organization would be preferable.

Personal Skills / Attributes

• Excellent written and verbal communication skills.
• Methodical approach to work with a strong focus on accuracy, attention to detail, consistency, and quality.
• A flexible approach to adapt to differing demands, prioritizing tasks where appropriate, and ensuring completion of tasks.
• Understands the need for well-defined procedures and keeps process documentation updated.
• Ability to work collaboratively as part of a team.
• Exhibits a positive attitude and interacts positively at all levels within the firm.
• Demonstrates excellent customer/client-facing skills.
• Strong problem-solving and analytical skills; can clearly explain and present problems and issues to others and contribute to their resolution.
• Carries out all responsibilities in a way which supports the firms goals and promotes the equal opportunities and diversity principles.

Language Capabilities

We are a truly global law firm and as such, always welcome hearing from those with foreign language capabilities.

Inclusion, Diversity & Equity

Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

Dentons is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Reward and Recognition

Remuneration and benefits package will reflect the successful candidates experience and country where hired.

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