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Job Details: Recruitment Administrator



Full details of the job.



Vacancy Name: Recruitment Administrator

Vacancy No: VN14279

Employment Type: Permanent

Location: Country Poland

Work Location: Gdynia

Who are V? As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

The role is responsible for provision of administrative support to the recruitment team. A key deliverable of this position is to contribute towards achievement and exceeding team’s objectives to satisfy the hiring requirements in a timely and competent fashion.

Key Responsibilities and Tasks

• Creates and updates candidates’ profiles, uploads necessary documents to recruitment database.
• Ensures all records in recruitment systems and databases are correct and up-to-date, notes in candidates’ profiles are accurate and reflect the verified information about the candidate, including but not limited to availability date, expected wage, attributes (skills and competencies).
• Administers and controls recruitment tests and Assessment arrangements for candidates, including but not limited to generation of test links and reports, communication with support teams.
• Attends queries from candidates.
• Accommodates administrative tasks from recruitment team members, including but not limited to paperwork, documents screening, experience verification, background checks.
• Participates in cold calling campaigns on request.
• Updates agencies and recruitment events spreadsheets.
• Creates job postings, advertises vacancies on approved channels, platforms, social media, job-boards, websites, adhering to all V. branding standards.
• Creates post templates in Canva, generates post links and QR-codes for advertising.
• Administers regional / sectorial social media accounts.
• Participates in various local recruitment events aimed at the attraction of candidates, including crew events and school events, as and when required.
• Attends one-to-one and team meetings held by the local recruitment team leadership.
• Deputizes for Recruitment Officer (except for Leisure).
• Performs efficiently within the framework of defined KPIs, PIs and productivity ratios.
• Undertakes all hiring activities observing local employment legislation, international conventions and regulations, V.Group ethics and values, Policies, Processes and Recruitment Strategy.
• Performs other reasonable recruitment related duties assigned by the line manager.

Key Performance Indicators

• Efficient and timely completion of assigned deliverables.
• Achieving and where possible exceeding KPIs and other targets.
• Overall positive feedback from stakeholders.

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Excellent Interpersonal skills
• Attention to detail
• Team player
• Strong organisational skills
• Ability to work alone
• Effective verbal and written communication skills
• Honest and trustworthy
• Social media experience

Desirable

• Time Management Skills
• Ability to work under pressure
• Ability to problem solve
• Demonstrate strong work ethics
• Be adaptable to change
• Previous customer service experience
• Previous IT work experience
• Multi-Lingual

Additional Information

Applications Close Date: 23 Feb 2025

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