As a global leader in facilities services, we connect people and places to make the world work better. Whether directly or indirectly, you’ll play a vital role in supporting our placemakers in delivering exceptional workplace experiences for our customers. Together, we make space for people and businesses to thrive.
Main purpose of the position:
Become part of our new ISS Finance Service Center office in Gdańsk. As a PTP Junior Associate you will take ownership & co-ordinate the resolution of issues via the supplier statement reconciliation and account management process via Jira. The associate will be responsible for daily incoming queries from suppliers and the Finance Community within ISS in line with the internal Service Level Agreements. They will drive compliance across key stakeholders using system data and reporting to ensure timely response, resolution and root cause analysis of key issues driving queries. Much of the interactions day to day will also involve liaison with external vendors and the ISS Procurement teams.
As ISS Finance Service Center, we provide Finance & Accounting services to European countries. Core services include cover Accounting (R2R), Customer billing, banking & reporting (O2C) and Accounts Payables activities (P2P). ISS FSC is on an exciting journey to expand the offer of provided services along with a wider scope of PTP activities.
What you will do:
- Fully reconcile and cleanse accounts as per the Supplier Statement Rec (SSR) Policy
- Take ownership of assigned supplier accounts
- Critical Supplier Relationship Management.
- Re-educate Internal/external stakeholders on Invoice compliance to drive Right First-Time invoice submission across multiple sub systems.
- Respond to Supplier and business PTP queries daily using the ISS query portal (Jira)
- Work with Procurement to re-educate the Business Users to drive adherence to best practice.
- Drive timely resolution with root cause to deliver to Prompt payment code (PPC).
- Work with team lead to deliver continuous improvement and support initiatives to maintain the integrity of the systems
- Support internal and external audit requests
- Participate as required as a team member in other special projects.
- To carry out any other ad-hoc duties, as and when required
Who you will work with:
- Suppliers, business stakeholders, PTP Managers, Project Managers, and Associates
Professional skills you possess:
- A university degree, preferably in finance and accounting, or the last year of studies
- Detailed knowledge across Procure to Pay processes (3-way match)
- Very good knowledge of English in speech and writing, allowing for easy communication with external and internal English-speaking clients
- Fluent in German language
- Intermediate level of IT skills must have proven experience of Vlookups and Pivot tables
- Prior experience of working with an outsourced Finance Shared Service Centre is preferable but not mandatory
Personal skills you excel:
- A self-starter with a strong ethos in Customer focused outcomes
- Uses data to generate, evaluate and act on options and opportunities for Issue resolution
- Build and maintain robust relationships with key stakeholders
- Forward thinking, with tenacity
- Work independently and as part of a team, to tight deadlines
- Challenge the status quo
- Resilient to overcome adversity
- Clearly articulates the requirements of others
What we offer:
- Opportunity for professional development in the finance department
- The real opportunity for advancement
- Scandinavian work culture and positive working atmosphere
- Impact on the development of the office and the growing team
- Work-life-balance, numerous events and initiatives for employees
- Benefits: health care package, multisport, insurance, Christmas bonus, My benefit points
- Hybrid work and location in the center of Gdańsk
ISS is a Place to Be You. Be who you are. Become what you want. Be part of something bigger.
We commit to an inclusive and fair recruitment process and equality of opportunity for all candidates.
