Project Assistant in Capability Transformation Division / Transition and Availability Unit

Nazwa pozycji Project Assistant in Capability Transformation Division / Transition and Availability Unit

Lokalizacja Warszawa, Warszawa, mazowieckie, Polska

Firma Kaliszuk sp.j. Staff Partners

Dodano 4. 3. 2026

For our Client, we are looking for:

Project Assistant in Capability Transformation Division / Transition and Availability Unit

Location: Warszawa, Śródmieście

Reference Number: PA/130/2026

Duties and tasks linked to the post:

to support project team in management of projects;
to co-ordinate and monitor the workflow of documents;
to draft notes, letters, reports and follow up on them;
to prepare and follow-up on financial commitments and documents;
to monitor the workflow of invoices, payment records and bank statements;
to prepare the procurement requests, drafts of reimbursement claims in line with the financial rules in place;
to prepare and or/review the documentation attached to claims, invoices and requests for payments;
to prepare and monitor contracts;
to prepare statistical data (tables, graphs and charts) and reports;
to track and report team hours and file expense reports;
to perform administrative tasks as required

Requirements:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Application deadline: until 06.03.2026

Please be advised that only resumes in English will be considered.

We kindly inform that only selected candidates will be contacted.

If you are interested, please send your application using the application button

Project Assistant in Capability Transformation Division / Transition and Availability Unit