Company Description

Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

Job Description

This is a full time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions.

They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.

Main Responsibilities (under limited supervision):

• Collecting and checking correctness of lease documents;
• Analysing real estate documents and ensuring complete and accurate lease abstraction to Client’s system;
• Monitoring, tracking and reporting on critical dates and other pertinent lease information such as rent free periods, security deposits, prepaid rent etc.;
• Auditing abstracts prepared by other team members or 3rd parties
• Administration and maintenance of alerts for portfolios;
• Reconciling invoices related to rent, operating expense, and CPIs; identify any potential savings or discrepancies;
• Create and maintain process manuals for any new clients and/or reports - review, maintain and update existing manuals;
• Producing standard real estate reports, ad hoc reports, and generating research for clients as requested;
• Proactively flag any risks as foreseen. Monitor risks closely and support the relevant teams and Clients in resolving;
• Supporting Client’s in ongoing requests related to their portfolio;
• Draw down and create regular system reports and supporting billing process;
• Assist in improving process efficiency with proactive operational feedback;
• Providing administrative support to other personnel within the department as required;
• Providing additional department related functions as requested.

Qualifications and experience

• Fluency in English is a must;
• Fluency in Polish is a must;
• Previous minimum 1 year experience in Lease Administration, portfolio analysis or equivalent is a must;
• Intermediate knowledge of other European language is a strong asset;
• Analytical skills and attention to detail;
• Good planning and organizational skills;
• Previous experience analysing and abstracting lease documents a strong advantage.

What we offer:

• Full time position within our Lease Administration team;
• Hybrid model of work;
• International environment, working in English;
• Private healthcare with rehabilitation, additional days off for parents (6 days a year), cafeteria programme and other benefits;
• Internal training program;
• Job in a company that cares about the sustainable development of the organization;
• Working in a company with the title of Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021, 2022 and 2023.