Plan Specialist – Warsaw – Hybrid

Join Computershare (ASX: CPU), a global market leader renowned for its expertise and scale across diverse financial and governance services. Since our founding in 1978, we have built a reputation for high‑integrity data management, high‑volume transaction processing, and exceptional stakeholder engagement. Our core services include transfer agency and share registration, employee equity plans, proxy solicitation, and stakeholder communications, alongside specializations in corporate trust, mortgage, bankruptcy, class action, and utility administration. Many of the world’s leading organizations trust us to streamline and maximise the value of their relationships with their investors, employees, creditors, and customers; and you can be a vital part of that success.

In this position, you’ll be based in the Warsaw office for a minimum of three days a week. You will have the flexibility to work from home for the remainder of the week, supporting our flexible work culture. Find out more about our flexible work culture at computershare.com/flex.

A Role You Will Love

This Plan Specialist role places you at the heart of our operations, taking end‑to‑end ownership for the administrative lifecycle of equity and deferred compensation plans for our international corporate clients. Reporting to an Operations Manager or Team Leader, you’ll be instrumental in the successful, timely, and accurate delivery of all operational support activities within the Employee Share Plan lifecycle. You will leverage our proprietary web‑based platform, EquatePlus, to provide administrative services and manage complex plan events.

This is a dynamic role requiring strong operational discipline, cross‑functional collaboration with teams globally (e.g., Switzerland & UK), and direct communication with corporate clients.

Responsibilities

• Plan Administration – Provide meticulous end‑to‑end administrative services for client equity compensation plans, focusing on day‑to‑day data maintenance and executing scheduled client events (e.g., Vesting, Maturity, Awards Share Delivery,Leaver Processing,Eligibility,Enrollment, and Contributions).
• Process Ownership & Improvement – Own, develop, and implement standardised and tailor‑made processes for all operational activities, constantly seeking opportunities for streamlining and efficiency improvements.
• Compliance & Risk – Strictly adhere to the Compliance and Risk framework, including specific financial regulations (e.g., FINMA, CASS), to ensure the quality and integrity of all operational and technical services.
• Stakeholder Collaboration – Work closely with Account Managers, IT/Production Support, Client & Implementation, Reconciliation, and Compliance teams to resolve issues and deliver comprehensive solutions.
• New Business & Systems – Support the onboarding of New Business onto EquatePlus by understanding requirements, performing functional testing, and validating process run‑books, while also shaping operational systems like Jira and Confluence.
• Expert Consultation – Serve as a subject matter expert, gaining and maintaining strong technical knowledge to provide expert advice to the wider business and client base, including speaking directly with corporate clients for process explanation and joint activity planning.
• Monitoring & Quality – Be responsible for the structured planning, execution, and close monitoring of processes to identify delivery issues and ensure all tasks are completed accurately and on time, meeting agreed SLAs.

Qualifications

• Relevant Professional Experience – 2 to 3 years of working experience in Banking Mid‑office or a similar function within a Financial Institution, including professional experience in client‑facing operations.
• Education & Systems – A Bachelor’s degree or equivalent, coupled with proficiency in MS Office (especially Excel and PowerPoint).
• High‑Volume Operations – Proven experience handling significant transactional volume in an operational context, preferably within a complex regulatory environment.
• Communication – Excellent written and verbal English communication skills (C1 level and above), with the ability to articulate ideas clearly to a wide variety of audiences.
• Relationship Building – The ability to develop and maintain effective working relationships across various virtual teams and managers throughout the organization.
• Process Improvement Mindset – Evidence of working on or closely with projects designed to radically overhaul processes and operational delivery is a strong advantage.
• Industry Knowledge (Advantageous) – A good understanding of deferred compensations & benefits or pension schemes, or product expertise across EXEC, SIP, SAYE, or ESPP will be a valued attribute.

What We Offer

Global opportunities. Everyone here has the opportunity to grow through on‑the‑job training, access to comprehensive learning resources, and career development support.

Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.

Health and wellbeing rewards that can be tailored to support you and your family, including private health insurance.

Ours is a welcoming and close‑knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare – visit computershare.com/careershub.

About the Team

We’re a leading provider of employee share plans. We partner with many of the world’s biggest brands to offer their employees the chance to invest in the future of their company and help them to manage these investments day to day. With over 35 years of experience and expertise, we’re an industry leader. Every member of our team plays an important role in bringing to life employee share plans, providing innovative solutions and assisting our clients with their complex regulatory requirements.

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Other