PE Support Specialist (maternity leave cover)

Warsaw, Poland

Location: Ukraine, Poland (Remote)

Type: 3-month B2B Contract from February to April 2026 (maternity leave cover – exact dates may fluctuate)

Start date: February 2026 (flexible depending on final timeline)

About the Role:

We are looking for a detail-oriented and reliable Private Entrepreneur (PE) Support Specialist to provide administrative, financial, and operational support to our Polish B2B contractors (24 people).

In this role, you will handle core JDG support activities, including preparing invoices, managing expenses, documenting FX differences, and coordinating required filings such as VAT UE, VAT-7, ZUS reports, monthly tax advances, and annual declarations (PIT-28, PIT-36).

You will also keep contractors informed about regulatory changes, guide them through CEIDG updates, communicate deadlines related to new ZUS programs, and act as a trusted advisor to our Polish B2B contractors in tax-related matters.

Your Key Responsibilities

• Providing end-to-end administrative and accounting support for Polish JDG (18 team members on JDG‑ryczałt, 4 on JDG‑skala podatkowa)
• Preparing, issuing, and sending invoices
• Managing the calculation and proper documentation of foreign-exchange differences
• Tracking and processing business expenses
• Providing support in preparing and submitting VAT UE and VAT‑7 filings, mandatory reports to ZUS, monthly advance payments for personal income tax and annual tax declarations (PIT‑28, PIT‑36)
• Keeping team members informed about legislative changes relevant to their activities
• Providing guidance on the procedures and deadlines for submitting updates to CEIDG when required
• Monitoring and communicating the rules and deadlines for transitioning to new ZUS relief programs
• Acting as a trusted advisor to our Polish B2B contractors in tax-related matters.

What We’re Looking For

• Proven experience working with Polish B2B contractors
• Experience with the Infakt accounting platform
• Strong understanding of Polish PE laws, ZUS, PIT, VAT, and typical tax regimes for sole proprietors
• Ability to explain complex regulations clearly and patiently
• Solid communication skills in Polish and English
• Strong organizational skills, reliability, attention to detail, and ability to work independently
• Comfortable working in a fully remote environment

About Enavate

Transforming Businesses and the Lives They Touch

At Enavate, we are more than just a Microsoft Gold Partner – we’re a trusted partner in Enterprise Resource Planning (ERP) consulting, Cloud services, and managed services. We help businesses embrace the future by guiding them through ERP implementations, migrations to the cloud, and integrations that streamline their operations, allowing them to thrive in an ever‑evolving business landscape.

Our work isn’t just about technology—it’s about transforming the way businesses operate, empowering them to grow, innovate, and succeed. By partnering with our clients, we provide peace of mind, enabling them to focus on what matters most while we handle the complexity of their systems and processes.

To learn more about what we do and how we make an impact, please check out our “What We Do?” 1‑pager.

Our Culture

Whether you’re joining us in North America, Europe, or beyond, Enavate offers a dynamic and collaborative environment where you’ll have the opportunity to make a real impact.

At Enavate, we’re driven by our core values, and our people are at the heart of everything we do.

• Team Members: We take care of our own.
• Innovation: We explore, evolve, and seek excellence at every level.
• Results: We are achievers who set high goals and reach them.
• Integrity: We are trustworthy. Our word is our bond.

We believe that a diverse and inclusive team leads to better innovation and outcomes. We actively support diversity and inclusion through a variety of initiatives, creating a workplace where everyone is respected and valued.

To gain a deeper understanding of our values and the environment we foster at Enavate, take a look at our "Enavate Culture Guide".

What We Offer

At Enavate, we’re committed to providing a supportive and rewarding environment that empowers you to thrive both professionally and personally. Here’s a glimpse of the benefits and perks you’ll enjoy as part of our team.

• Health and Wellness – We offer competitive health insurance, wellness programs, and mental health resources to support your well‑being, both physically and mentally.
• Flexible Work Arrangements – We believe in work‑life balance, which is why we offer flexible working hours and, where applicable, remote work options to help you manage both your professional responsibilities and personal needs.
• Professional Development – Your growth matters to us! We provide access to a range of training programs, workshops, and reimbursement for certifications and courses, helping you continuously expand your skills and advance your career.
• Generous Time Off – Take the time you need to recharge with unlimited paid time off (PTO), which covers vacation, sick leave, holidays, and personal days. We support you in maintaining a healthy work‑life balance, so you can perform at your best.
• Team Member Recognition – We appreciate and celebrate the hard work and achievements of our team. Our team member recognition programs are designed to acknowledge your contributions and ensure you feel valued at every step of your journey with us.

Our Hiring Process

At Enavate, we take a thoughtful approach to hiring that ensures a great fit for both you and us. Our process includes:

• Intro Call – A brief conversation to get to know you, discuss your background, and determine if theres a mutual fit.
• Predictive Index Assessment – We use the Predictive Index to understand your natural strengths and how they align with the role and our team dynamics.
• Interviews – A combination of technical and cultural interviews, focused on your expertise, problem‑solving abilities, and alignment with our core values.
• Debrief – Our team will come together to discuss your fit for the role and next steps.
• Offer – If all goes well, we’ll extend an offer and welcome you to the team!

Equal Opportunity

Enavate is an Equal Opportunity employer. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and any other protected characteristic. Accommodation requests can be made at any stage of the recruitment process, and during employment by contacting our Talent Acquisition team.

Join Us in Our Mission!

At Enavate, we believe in transforming businesses and the lives they touch – because to us, it’s personal. If youre ready to make an impact, we invite you to be part of a team that listens, challenges, collaborates, and takes action. Together, we’re reshaping the future of ERP and how businesses operate, offering fresh perspectives and innovative solutions.

Are you ready to transform your career and help us shape the future? Enavate is the place for you.