Payroll Supervisor – Warsaw, Poland – Full time

Job Purpose

The Payroll Supervisor oversees the accurate and timely execution of payroll processes across multiple entities, ensuring compliance with internal controls, statutory regulations, and SOX requirements. This role manages day‑to‑day payroll operations, coordinates with external vendors, and supports continuous improvement initiatives.

Key Responsibilities

• Supervise end‑to‑end payroll processing for assigned countries/entities.
• Review and approve payroll monthly run/final reports.
• Ensure timely submission of payroll data, approvals, and payments.
• Coordinate with payroll vendors to resolve operational issues and ensure service delivery.
• Lead and support payroll coordinators or SMEs in daily operations.
• Act as escalation point for payroll‑related queries from internal stakeholders and vendors.
• Monitor vendor performance and ensure adherence to SLAs and KPIs.
• Ensure payroll processes comply with local labor laws, tax regulations, and internal policies.
• Maintain and enforce SOX‑compliant payroll controls, including documentation of payroll approvals and changes.
• Provide support for internal and external audits by delivering required documentation and explanations.
• Prepare and review payroll reports for accuracy and completeness.
• Monitor and resolve discrepancies in payroll data and accounting entries.
• Identify opportunities for automation and process optimization.
• Participate in system upgrades, transitions, and change management initiatives.
• Develop and update payroll SOPs and training materials.
• Collaborate with workstream leads (Finance, Legal & Supply Chain) to ensure key prerequisites, such as the setup of legal entities and bank accounts, are on track.
• Participate in internal and external audits.

Qualifications

• Bachelor’s degree in HR, Finance, Accounting, or related field.
• 8+ years of experience in payroll operations, with supervisory responsibilities.
• Strong understanding of payroll systems, vendor management, and statutory compliance.
• Experience with SOX controls and audit processes.
• Proficiency in Excel and payroll software/tools (e.g., SAP, ADP, Neeyamo).
• Excellent organizational, analytical, and communication skills.
• English is mandatory.

What You Can Expect

• A unique mix of global scale and start‑up spirit – a €8.3bn powerhouse with an agile, entrepreneurial mindset.
• Career without limits – 42 markets, international opportunities, and fast‑tracked growth.
• A performance‑driven culture – freedom to act, disrupt, and grow; success measured by impact.
• A company that celebrates joy, innovation, and purpose – we create extraordinary careers, just like our ice cream creates extraordinary moments.

Important Information

As publicly announced, Unilever will separate its Ice Cream business, which is expected to be completed by the end of 2025. This role will transfer to the new Ice Cream company.

Unilever embraces diversity and encourages applicants from all walks of life. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, gender expression, national origin, or any other protected characteristic.

For the recruitment of this position, please ensure that local conditions apply.

Application Process

To apply, please apply online and upload your CV and a motivation letter. Your application will be reviewed against our requirements, and we will contact you after the closing date with an update on your status.

Disclaimer

Equal Opportunity Employer: Unilever is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without discrimination based on any protected characteristic.