Informacje o stanowisku

IVF Media is an international media group. Our mission is to support and assist patients battling infertility. We began in 2012 as a small start-up. Today, we are leaders in our industry in the UK and Ireland, and our websites are available in four languages. We ensure that infertility treatment abroad is accessible to everyone – focusing on a quality life for our patients.

If you’re looking for a place where work is more than just duties, its also a true mission full of inspiration and growth opportunities, then you’re looking for us!

What else makes us stand out among workplaces?

It’s undoubtedly our fantastic team, who bring an unmatched spirit of “team spirit.” We all work with passion and dedication!

In our work, there’s no boredom or corporate style – exciting things happen here! And, importantly, each of us feels that we’re part of something special and meaningful.

We’re proud of our international partnerships and relationships that open doors to many cultures and broaden our horizons. There’s no room for boredom here.

What will your work entail?

As an Office Specialist, you will support the Management in performing their duties and ensure the smooth functioning of the office. Your main responsibilities will include handling internal and external correspondence, managing the executive calendar, preparing documents, managing social media, and assisting with all executive actions.

In the first 3 months:

• You’ll gain thorough knowledge about our organization, associated organizations, clients, and partners.
• You’ll become familiar with your responsibilities and undergo a series of onboarding trainings.
• You’ll learn the tools you’ll be using.

In 3-6 months:

• You’ll independently perform assigned assistant duties according to described processes and metrics, such as coordinating the Executive Calendar, scheduling meetings, preparing documents, presentations, reports, agreements, resolutions, analyses, handling emails, and managing social media channels.
• You’ll represent the Management in designated meetings.

In 6-12+ months:

• You’ll achieve the objectives set by the Management.
• You’ll receive independent projects to manage.
• You’ll analyze data on the market, company, and related entities.
• You’ll propose solutions and improvements.
• You’ll collaborate with other departments to implement changes resulting from Management’s decisions.

What we are offering:

• Meaningful work
• 20-26 days of holiday (adjusted accordingly to your prior work experience)
• Laptop
• Hybrid work (2-3 days in the office)
• Real influence and trust
• Work in an international environment
• Work with great people
• Support and autonomy in action
• Free parking

Recruitment process:

1. Screening meeting (30-45 minutes, online) – we’d like to get to know you and tell you more about us and the role.
2. Meeting with Jakub Dejewski – CEO and potential supervisor (at the office in Gdańsk, Al. Zwycięstwa 13A).
3. DISC D3 test with Agnieszka Myśliwczyk (online, about 30 minutes). Learn more about yourself and how you fit into the role.
4. Meeting with Jakub Dejewski – CEO and Aleksander Wiecki – CMO (at the office in Gdańsk, Al. Zwycięstwa 13A), followed by a mutual decision.

What were looking for:

• At least 3 years of experience as an Office Specialist or a similar role, in English (or another language).
• Ability to understand and manage executive office processes.
• Skills in data analysis and reporting, including proposing improvements based on data.
• Creativity and the ability to generate new ideas for communication activities.
• Excellent communication skills, both spoken and written.
• Independence in action and ability to work in a team.
• Effective time and priority management skills.
• Initiative, openness, and proactivity in seeking solutions.
• Proficient English language skills (minimum C1 level). Knowledge of German, Italian, or French would be an advantage (Polish is not required).

IVF Media is an international media group. Our mission is to support and assist patients battling infertility. We began in 2012 as a small start-up. Today, we are leaders in our industry in the UK and Ireland, and our websites are available in four languages. We ensure that infertility treatment abroad is accessible to everyone – focusing on a quality life for our patients.

If you’re looking for a place where work is more than just duties, its also a true mission full of inspiration and growth opportunities, then you’re looking for us!

What else makes us stand out among workplaces?

It’s undoubtedly our fantastic team, who bring an unmatched spirit of “team spirit.” We all work with passion and dedication!

In our work, there’s no boredom or corporate style – exciting things happen here! And, importantly, each of us feels that we’re part of something special and meaningful.

We’re proud of our international partnerships and relationships that open doors to many cultures and broaden our horizons. There’s no room for boredom here.

What will your work entail?

As an Office Specialist, you will support the Management in performing their duties and ensure the smooth functioning of the office. Your main responsibilities will include handling internal and external correspondence, managing the executive calendar, preparing documents, managing social media, and assisting with all executive actions.

In the first 3 months:

• You’ll gain thorough knowledge about our organization, associated organizations, clients, and partners.
• You’ll become familiar with your responsibilities and undergo a series of onboarding trainings.
• You’ll learn the tools you’ll be using.

In 3-6 months:

• You’ll independently perform assigned assistant duties according to described processes and metrics, such as coordinating the Executive Calendar, scheduling meetings, preparing documents, presentations, reports, agreements, resolutions, analyses, handling emails, and managing social media channels.
• You’ll represent the Management in designated meetings.

In 6-12+ months:

• You’ll achieve the objectives set by the Management.
• You’ll receive independent projects to manage.
• You’ll analyze data on the market, company, and related entities.
• You’ll propose solutions and improvements.
• You’ll collaborate with other departments to implement changes resulting from Management’s decisions.

What we are offering:

• Meaningful work
• 20-26 days of holiday (adjusted accordingly to your prior work experience)
• Laptop
• Hybrid work (2-3 days in the office)
• Real influence and trust
• Work in an international environment
• Work with great people
• Support and autonomy in action
• Free parking

Recruitment process:

1. Screening meeting (30-45 minutes, online) – we’d like to get to know you and tell you more about us and the role.
2. Meeting with Jakub Dejewski – CEO and potential supervisor (at the office in Gdańsk, Al. Zwycięstwa 13A).
3. DISC D3 test with Agnieszka Myśliwczyk (online, about 30 minutes). Learn more about yourself and how you fit into the role.
4. Meeting with Jakub Dejewski – CEO and Aleksander Wiecki – CMO (at the office in Gdańsk, Al. Zwycięstwa 13A), followed by a mutual decision.

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