Informacje o stanowisku

Job Responsibilities:

1. Office Operations & Maintenance

• Oversee day-to-day office operations, including managing supplies, equipment, and vendor relationships.
• Ensure a clean, safe, and functional workspace for all employees.
• Handle maintenance requests and liaise with building management as needed.

2. Administrative Support

• Coordinate schedules, meetings, and events for management and staff.
• Prepare and process documents, reports, and presentations as required.
• Maintain organized filing systems (digital and physical) for all administrative records.

3. Staff Coordination

• Act as the primary point of contact for internal and external inquiries.
• Assist in onboarding new employees, including setting up workspaces and technology.
• Support HR functions, such as maintaining employee records and assisting with policy implementation.

4. Financial & Budget Oversight

• Monitor and manage office budgets, including expenses for supplies and services.
• Process invoices, receipts, and reimbursements in coordination with the finance department.

5. Technology & Tools Management

• Coordinate with IT support to maintain office equipment and troubleshoot technical issues.
• Ensure proper functioning of software and tools used for office productivity.

6. Event Planning

• Plan and organize team events, training sessions, and company celebrations.
• Manage travel arrangements for staff as needed.

Minimum Requirements:

• Bachelors degree in Business Administration, Office Management, or a related field.
• Proven experience as an Office Manager or in a similar administrative role.
• Experience managing budgets and supervising administrative staff is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite and/or similar.
• Strong organizational and multitasking abilities.
• Excellent interpersonal skills.
• Excellent communication skills in English and Polish (preferred).
• Problem-solving mindset with a proactive approach.

Additional Information:

• Attractive Compensation Package: Competitive salary, performance bonuses, and benefits.
• Leadership Role: Lead and build a high-performing team in a key strategic location.
• Growth Opportunity: Be part of an innovative, rapidly growing global organization with the chance to make a significant impact.
• Career Development: Opportunities for professional growth and advancement within an international company.
• Work-Life Balance: Flexible work arrangements and a supportive, collaborative environment.
• International Exposure: Work with a diverse, global team and contribute to strategic IT initiatives across the organization.

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