Office Coordinator

Your responsibilities

• Welcome Visitors and provide everyday assistance to your colleagues.
• Participate in the onboarding of new teammates, helping them settle in and feel at home.
• Work closely with HR, IT, and other teams to ensure a supportive and effective work environment.
• Manage incoming and outgoing correspondence, including emails, letters, and packages.
• Handle day-to-day office operations and provide administrative support, making sure the office is organized, and running smoothly.
• Ensure the office is always stocked with necessities like coffee, snacks, and supplies to keep everyone fueled and equipped.
• Maintain excellent relationships with local and international vendors, keeping an eye on orders and deliveries.
• Process and reconcile monthly expenses through Jira to keep everything in financial harmony.
• Plan and organize company events, team parties, celebrations to enhance company culture.
• Organize both local and international business trips for our team, handling travel logistics and necessary arrangements.
• Tackle various ad-hoc projects with a can-do attitude and adapt to the dynamic needs of our company.
• Foster a positive and productive atmosphere in our Szczecin office, making it a great place to work and play.

Our requirements

• Proven experience in an office management or administrative role, preferably in a fast-paced environment.
• Familiarity with MS Excel and ability to learn new tech tools (Google Suite, Jira, graphic design tools).
• Fluent in English.
• Excellent communication and interpersonal skills with the ability to build relationships across departments and work collaboratively.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Flexibility and agility to adapt to demands and meet deadlines.
• A passion for managing positive employee experience through ongoing operational support and new initiatives.
• A self starter, with strong ownership and forward-thinking approach.
• Previous experience in event organization.
• Experience in working with Jira and Google Suite.
• Experience in research, manage, and negotiate deals with external vendors to keep our office sparkling.