Join to apply for the Office Coordinator- Associate Consultant role at Chain IQ Group AG.

At Chain IQ, your ideas move fast. Chain IQ is a global AI-driven Procurement Service Partner headquartered in Baar, Switzerland, with operations across main centers and 16 offices worldwide. We provide tailored, end-to-end procurement solutions that enable transformation, drive scalability, and deliver substantial reductions in our clients indirect spend. Our culture is built on innovation, entrepreneurship, ownership, and impact. Here, your voice matters – bold thinking is encouraged, and action follows ambition.

Responsibilities

• Execute and report all ODC-required reporting activities for the Poland team, ensuring cooperation with the customer ODC team.
• Manage guest administration and access, including visitor management and security protocols.
• Provide administrative support to the Poland team, including accounting and order management tasks.
• Oversee documentation and contractual management (updates, invoicing, payments).
• Act as an ambassador for CIQ culture at the ODC, ensuring standards are adhered to (security, audits, training, policies, guidelines).
• Support and enable ODC-related change initiatives, including transitions and special projects.
• Coordinate with HR and IT for infrastructure updates and system changes.
• Participate in audits and control assessments, maintaining a robust control environment.
• Provide support in leading and enabling ODC-related initiatives and special projects.
• Maintain strong relationships with stakeholders and key suppliers, acting as a primary interface for business unit coordination.
• Coordinate office supplies.
• Occasional support in event coordination.

Requirements

• High school degree or university degree in Business Administration, Finance, Economics, Supply Chain Management, or equivalent (bachelor’s degree).
• Proven experience in office administration, reporting, and stakeholder management.
• Strong client/stakeholder focus within a corporate environment, with the ability to influence senior stakeholders.
• Excellent communication and negotiation skills.
• Ability to manage multiple priorities, often to tight deadlines, and deliver results.
• Professional team player, motivated and highly flexible.
• English is required; German, Italian, or French is a plus.
• Hands‑on approach for deal execution and the ability to manage tasks end‑to‑end with minimal oversight.

We offer a dynamic and international environment where high performance meets real purpose. We’re proud to be Great Place to Work-certified and even prouder of the people who make that possible. Let’s shape the future of procurement – together.

Chain IQ – Create. Lead. Make an impact.

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