Office Coordinator

Miejsce pracy: Warszawa

Your responsibilities

Office management:
handling professional phone or email communication regarding the office related matters
cooperating with building administration and subcontractors (cleaning, technical services, etc.), reporting office issues and arranging repairs
coordinating and booking conference rooms
organizing meetings and company events
managing parking spaces and pool car bookings
Other admin duties:
managing and organizing all documentation related to the warehouses in Poland
archiving files and documents
preparing and forwarding documents for signature by a Board Member
developing a contract register (currently in progress)
Purchasing:
managing office and food supply orders, ordering office equipment
collecting purchase offers and liaising with the Purchasing Department
creating orders in the Coupa system and assisting colleagues with the process
Phone and fleet management:
managing phone numbers, services, and equipment
ordering phones and SIM cards for new employees as well as supporting the regular phone exchange process for GXO across Poland
managing lease car offers, issuance, and returns
assisting with services, tire changes, and damages, car washes
handling car registry, fuel cards, and documentation
communicating with supervisors on fleet matters

Our requirements

About 2 years of relevant experience in office coordination/management
Language skills: fluent Polish, communicative English (min. B2 level)
Proficiency in Microsoft Office software
Valid drivers license and willingness to drive as part of the role
Strong ability to manage multiple tasks, prioritize, and maintain an organized workspace
Excellent verbal and written communication skills, as the role often involves interacting with employees, suppliers, and clients
Ability to handle unexpected challenges and resolve office-related issues quickly
Ensuring accuracy in documentation, scheduling, and office management tasks

What we offer

Employment based on a permanent employment contract
A friendly work atmosphere in a large, international organization
Benefits:
Medical care through Lux Med co-financed by the employer
MyBenefit cafeteria (including Multisport)
Group life insurance
English language courses funded by the employer
Opportunities for professional development within the GXO group

Benefits

sharing the costs of sports activities
private medical care
sharing the costs of foreign language classes
life insurance
no dress code
holiday funds

Additional information

You can join us today as an Office Coordinator supporting our Polish team with HQ in Warsaw.

As the Office Coordinator, you will ensure the efficient operation of the Warsaw office and provide support to various stakeholders, including those at other GXO locations in Poland. You will work in a dynamic and fast-paced environment with a range of evolving challenges.

GXO Logistics Poland Sp. z o.o.

GXO is a leading provider of supply chain solutions, within the worlds most successful companies. We are the leaders in managing our customers goods as efficiently as possible with the help of our technologies and services. Our greatest strength is our global team – made up of energetic, innovative people from all disciplines and talents, who make GXO a great place to work.

Working at GXO Logistics means working in a dynamic and international organization. A fascinating environment with plenty of room for personal input and development. Employees at GXO Logistics are in charge of their own success. Whatever your position at GXO Logistics, you will face new challenges every day, which will enable you to develop optimally. We support you in your development, so that you can contribute to the entrepreneurship of our organization. GXO Logistics offers advanced supply chain solutions for the worlds most successful companies in many industries, like e-commerce, food & retail and industrial multinationals.

Aplikacje prosimy przesyłać klikając APLIKUJ. Informujemy, że skontaktujemy się tylko z wybranymi kandydatami.Klikając w przycisk „APLIKUJ” wyrażasz zgodę na przetwarzanie przez GXO Logistics Poland Sp. Z o.o. Twoich danych osobowych zawartych w zgłoszeniu rekrutacyjnym w celu prowadzenia rekrutacji na stanowisko wskazane w ogłoszeniu. W każdym momencie możesz cofnąć zgodę kontaktując się z nami pod adresem rekrutacja.logistyka@gxo.com Po upływie 24 miesięcy od momentu aplikowania Twoje dane zostaną usunięte z naszych baz danych.Prosimy o dodanie w Państwa dokumentach aplikacyjnych klauzuli: „Wyrażam zgodę na przetwarzanie moich danych osobowych przez GXO Logistics Poland Sp. Z o.o. w celach rekrutacji na stanowisko Office Assistant.

Praca Warszawa