• Ensure smooth, efficient daily operations of our Warsaw office in Q22
• Oversee facility maintenance and continuous workplace development
• Lead and develop a small, high-performing team (currently two members)
• Organize and support internal and external events — from small team sessions to large-scale meetups (250+ participants)
• Collaborate closely with internal teams (Finance, IT, Compliance, Fleet, Employer Branding)
• Manage investment projects such as renovations, workspace improvements, and technology pilots
• Build strong relationships with vendors, administrators, and external partners
• Design and deliver communication initiatives that connect with our people — understanding needs, gathering feedback, and continuously improving the workplace experience

Our requirements

• Mindset & culture fit
• A friendly, open, and relationship-oriented approach
• Appreciation for a non-hierarchical, collaborative environment
• Agility and a continuous improvement orientation
• Strong ownership and the ability to drive initiatives in complex systems
• Alignment with our core values: we create trust, we are team players, we create innovative solutions, and we apply a can-do attitude
• Minimum 3 years’ experience in a similar workplace or office leadership role, preferably of Comparable size, including team management
• Experience working in or with Scandinavian culture (or a high willingness to embrace it long-term)
• Excellent communication and stakeholder management skills — both written and verbal
• Confidence in working with data, surveys, budgeting, and creating impactful presentations
• Fuency in both Polish and English

What we offer

• A unique opportunity to shape the future of our site: lead the journey toward a world-class, wellbeing-driven, data-informed workplace
• Ownership of key areas, including facility, compliance, vendor management, and workplace operations
• Full-time employment with a permanent contract after 3 months
• A well-rounded benefits package with private medical care, a sports card, and more
• A Scandinavian-style work culture that values equality, autonomy, and work-life balance — no titles, no silos, just collaboration

flexible working time

corporate sports team

coffee / tea

charity initiatives

The role

• We’re looking for an enthusiastic and dynamic Office Administration Manager to help create a truly world-class office environment.
• This evolving role combines leadership, strategy, and operations — from managing day-to-day activities and leading a small team to acting as a key liaison between our Warsaw site and global functions such as Compliance, Procurement, Fleet Management, and Employer Branding.
• You’ll report to the Warsaw Site Director and collaborate daily with a wide range of local and global stakeholders.

Our recruitment process

• Initial screening of your application. Adding a brief note on how you envision a role-model workplace will help your application shine
• Two meetings at our office, including a conversation with your future team
• At Demant Warsaw, we’re more than just an R&D center — we change lives by developing software solutions for people with hearing impairments.
• As part of the global Danish company Demant (DKK 22B revenue, 22,000+ employees), we contribute to one of the largest healthcare ecosystems in the world.
• Our Warsaw office is the beating heart of our innovation — a modern, inclusive, and inspiring environment where ideas thrive, and teams collaborate to build life-changing solutions.

In case of applying via the form included in the job offer, candidate’s personal data will be processed by Demant Enterprise A/S as the controller of the Demant recruitment portal. Full privacy notice is accessible in the recruitment form.Demant Technology Centre Sp. z o.o. is the controller of your personal data processed in this recruitment process. The full text of the Privacy policy is aavailable on our website Demant Polska in the “Privacy policy” tab.Personal data will be processed in order to perform the recruitment process for the position indicated in the job offer. If you provide your consent to participate in other recruitment processes, your personal data will be processed for up to 12 months after applying, unless a longer period derives from binding law or controller’s legitimate interest.Please include in your CV information whether you consent to have your personal data processed in different recruitment processes by:[ Polish Demant Group company, which this job offer applies to,[ Polish Demant Group companies,[ all Demant Group companies.Giving consent is voluntary, however not providing consent will result in not receiving updates with job offers via the provided contact details.Furthermore we would like to inform you that the company has an internal reporting procedure, which is available at: https://demant.codeofconduct.app/wb;eFormGuid=d36668f5-81fc-4548-880a-23326b412d89;siteId=21023