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Medical Education and Events Specialist - Now Hiring!, Warsaw

Location: Warsaw, Poland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

929048d1fc38

Job Views:

10

Posted:

23.01.2025

Expiry Date:

09.03.2025

Job Description:

Zimmer Biomet is a global medical technology leader. Our team members are part of a company with a heritage of leadership, a focus on shaping the future, and a mission dedicated to alleviating pain and improving the quality of life for people around the world.



What You Can Expect



Assist in the planning, execution and reconciliation of logistic organization of events whether virtual, physical, or hybrid, sales & marketing meetings and congresses. Have an in-depth understanding of Events environment together with the skills and industry knowledge required to organize an event from A to Z. Also prepare events budgets, conduct research and analyze post-course activities. Support the design, facilitation and the implementation of education experiences for health care professionals.



How Youll Create Impact

• Organization of, and participation in, the development of meeting goals & objectives under the MedTech Europe guidelines and Zimmer Biomet Corporate Compliance program.
• Assist in planning for events and booth development for congresses.
• Preparation of budgets (preliminary, working and final meeting budgets).
• Contract negotiations with hotels, conference centers, destination management companies, production companies, transportation companies, and other miscellaneous vendors.
• Manage technology vendor interaction for digital events deployment (sets up event, registration page); serves as the liaison between the customer, sales, marketing, medical education and the vendor to ensure that expectations are being met.
• On-site execution focused on the Customer Experience.
• Ensure outcome of the meetings, as well as corporate events and congresses, align to Corporate Goals & Objectives.
• Develop event materials, manage food & beverage (F&B), Time & Events schedules (T&E), Arrival & Departures manifests (A&D manifests), Banquet & Event Orders (BEOs), housing lists and confirmation notices, HCPs process related requirements both internal and external.
• Effectively interface with a diverse group of internal and external personnel to include senior management, distributors, sales associates, customers, travel office and vendors.
• Manage post-event duties including invoice reconciliation, charge backs and expense analysis.
• Analyze the events success and prepare reports.
• Working directly with surgeon educators, delegates, and the EMEA and local Marketing team to deliver the plan.
• Assistance with the administration of the Engagement Order process in Medispend system and financials with Hive9 system.
• Responsible for ensuring that all participants are selected, approved and registered through CVENT for all events.
• Conduct accurate learning needs analysis to ensure appropriateness of instructional materials.
• Assist in assessing the instructional effectiveness of course formats and materials that are produced.
• Communicate frequently and effectively with various project collaborators and subject matter experts to ensure that goals and objectives are being fulfilled.

• Strong oral and written communication skills, particularly in English.
• Excellent organizational and motivational skills.
• Commitment to customer service and team-oriented management.
• Excellent interpersonal skills, able to build rapport and influence all Zimmer Biomet customers, both internal and external.
• Ability to manage and meet deadlines.
• Must be enterprising, diplomatic, and proactive at solving problems.
• Documented successful track record in an education management role.
• Knowledge of business base, including hips, knees, extremities, F&A, Sports, Spine and Trauma is an advantage.

• Degree in commercial education or commercial apprenticeship preferably in the meeting and congress industry or other commercial industry or similar or other non-US equivalent certification.

• 3-5 years experience meeting and congress planning industry. A combination of education and experience will be considered.

• Must be proficient with commonly used software.
• Ability to establish assigned programs to ensure the maximum effectiveness of the organizations efforts in achieving strategic goals.

• Fluency in English is required and other languages an advantage.

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