Management Team Assistant (Delivery Function) – f/m/d

Join ERGO Technology & Services as a Management Team Assistant in the Delivery Function. This role supports the management team with smooth daily operations and professional, reliable administrative assistance in an international, high-service environment.

Overview

As a Management Team Assistant, you will ensure smooth daily operations and provide professional, reliable support to management and the team in all organizational and administrative matters. You will work in an international environment that requires high service orientation, discretion, and the ability to work independently across stakeholders and functions.

Responsibilities

• Managing calendars, correspondence, office and meeting room bookings, including coordination with internal and external stakeholders.
• Supporting meetings and events – setting up, organizing, and preparing meetings in an international context across time zones, including agenda management, documentation, and follow‑up.
• Planning and booking international travel, monitoring itineraries, and processing expense reports.
• Supporting the preparation of presentations and reports, maintaining intranet/team sites, and conducting research to support decision‑making.
• Handling sensitive information with discretion and providing reliable support for ongoing projects and ad‑hoc assignments.

Qualifications and Experience

• Fluency in English and Polish.
• Completed commercial or administrative education.
• At least 2–4 years of experience in a similar Team Assistant or executive support role.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and advanced knowledge of Excel.
• Excellent organizational and time‑management skills; proactive and service‑oriented mindset.
• Strong communication skills and ability to interact across seniority levels.

Nice to Have

• German and/or other languages.
• Knowledge of Power BI.
• University degree is an advantage.

What We Offer

We’re healthy, balanced, smart, responsible, fun, and diverse. You’ll enjoy a comprehensive medical package, sports card, flexible working hours, the possibility of remote work, a confidential employee assistance program, and a dog‑friendly office in Warsaw. We also provide workshops, training courses, hackathons, meetups, digital learning platforms, language courses, CSR activities, and team‑building events.

About Us

ERGO Technology & Services S.A. (ET&S S.A.) was established in January 2021 following the integration of ERGO Digital IT and Atena into one entity, leveraging both companies’ strengths and best practices. As a part of ERGO Technology & Services Management AG, the technology holding company of ERGO Group AG, we support millions of internal and external customers with state‑of‑the‑art IT solutions to everyday problems. In October 2022, ET&S S.A. expanded its scope of operations by creating a Business Services unit to contribute in a new way to the growth of ERGOs business. Acting as a co‑partner and internal consultant, it adds non‑IT value and supports the development of the entire ERGO Group. We are committed to fostering innovation and meeting the evolving needs of our clients worldwide.

Job Details

• Seniority level: Mid‑Senior
• Employment type: Full‑time
• Job function: Engineering and Information Technology
• Industry: IT Services and IT Consulting
• Location: Warsaw, Mazowieckie, Poland