Job Reference #

328561BR

City

Wroclaw

Job Type

Full Time

Your role

Are you a detail-oriented multi-tasker? Do you like solving problems and identifying process improvements and efficiencies? Do you enjoy working in a global team? We’re looking for a dynamic and tech-savvy Management Support Officer to join our Global Investments Business Management team. This team supports the Investments function globally, collaborating with executive assistants in our regional hubs to deliver high-quality administrative support and drive operational consistency. This role goes beyond administrative support responsibilities — we want to find someone who thrives on efficiency, embraces innovation, and is excited to make a real impact by optimizing how our team works.

You’ll be the go-to person in Poland for executive support, process improvement, and operational excellence. If you love solving problems, automating workflows, and keeping things running smoothly, we want to hear from you!

Key Responsibilities

• Administrative Support: Calendar management, meeting scheduling, agenda preparation, logistics coordination, email communications, travel booking, expense processing, and gifts and entertainment tracking.
• Operational & Technical Tasks: Workforce planning, employee onboarding and offboarding initiation and tracking, organizational unit maintenance, HRi updates, system administration and support, MDS request management, BBS resource ownership, and liaison with teams across the global Investments organization.
• Process Optimization: Identify opportunities to standardize and automate repetitive tasks and workflows, troubleshoot issues, and solve problems proactively. Leverage tools like Microsoft Copilot, SharePoint, and Teams to improve speed and accuracy.
• Communications & Collaboration: Prepare internal communications, coordinate training sessions, maintain and update organizational charts, and support cross-team and project collaboration. Act as a culture champion by organizing team events, celebrations, and engagement initiatives.

Your team

You will be joining the Investments Business Management team which supports the Asset Management Investments function globally, across Active Equities, Active Fixed Income, Active Multi-Asset, Portfolio Engineering and Trading, Partnership Solutions, Sustainable Investing, and Investments Management. The team in Poland will serve our global function, working collaboratively with the Executive Assistants based in our regional hubs, including Zurich, London, New York, Chicago, and Hong Kong. This is an exciting opportunity to help reshape management support globally, whilst supporting the build out of our Investments function locally in Poland. You’ll be working in a dynamic, international environment with opportunities to grow and innovate.

Your expertise

• Proven experience as an Executive Assistant or similar management support role in a global or matrixed organization.
• Strong technical skills — confident using Microsoft 365, automation tools, and collaboration platforms.
• Experience in process standardization and automation.
• Excellent organizational and time management skills.
• A collaborative mindset with a proactive, problem-solving attitude.
• Strong interpersonal and communication abilities.
• Fluency in English; additional languages are a plus.

You are:

• Someone with a positive, can-do attitude and a passion for helping others succeed.
• Able to work collaboratively with a variety of individuals at multiple levels across teams and time zones.
• Someone with a mindset for continuous improvement — you enjoy making things better, faster, and smarter.
• Able to learn and acquire new skills or knowledge efficiently.

About us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors. We have a presence in all major financial centers in more than 50 countries.

How we hire

We may request you to complete one or more assessments during the application process. Learn more.

Join us

At UBS, we know that its our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves. We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Contact Details

UBS Business Solutions SA

UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Report misconduct: If you are made aware of any of our employees or individuals acting on behalf of UBS engaging in acts of misconduct under the Poland Whistleblowing Act, you may report your concerns through Poland-Whistleblowing@ubs.com