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Legal Tech&Ops Specialist Miejsce pracy: Katowice Technologies we use Operating system Windows About the project The Legal Tech & Operations Specialist plays a key role in supporting the implementation, administration, and continuous improvement of legal technology solutions for FL and across the Vaillant Group. We work in a flexible hybrid mode, where the employee can choose the days from the office. Your responsibilities You will administer and maintain digital systems for the FL team, especially the Contract Lifecycle Management (CLM) tool, ensuring optimal performance, user adoption, and alignment with business needs. You will manage the Legal Intake and Matter Management system, including configuration, user support, and reporting, collaborating with internal stakeholders and external vendors to implement updates and integrations. You will drive continuous improvement of contracting processes, system configurations, and knowledge sharing around CLM, coordinating CLM roll-out projects and ensuring stakeholder alignment. You will oversee administration, control, and archiving of contracts, templates, and repositories within Vaillant Group’s CLM tool, monitoring workflows and performance. You will support FL in day-to-day operations, including data management, reporting, and the development of Standard Operating Procedures (SOPs) for legal technology and operations. You will design and deliver training sessions and material for legal tech tools, create user guides and FAQs, and act as a change agent to promote adoption across the organizatio Our requirements Qualification: You will hold a university degree (bachelor/master’s or equivalent) in law, business administration, or IT. Familiarity or experience in legal tech and/or CLM tools is an advantage Experience: You will bring project management and stakeholder engagement skills, and practical experience in a legal tech/operations environment or contract lifecycle management. Know-how and skills: You will demonstrate excellent communication and collaboration skills, and problem-solving abilities (RPO: Tech skills / Configuration skills not needed in my view. If you want to use it, make it a separate point and say, it is a plus, not a need-to-have). Nice to have: You will have experience with change management and training design; experience in a manufacturing environment (e.g., Vaillant) is a plus. Personality: You will be a collaborative and empathetic teammate who thrives in cross-functional teams and creates an inclusive, supportive working atmosphere. Language skills: You will be business fluent in English, with German knowledge considered an advantage. This is how we organize our work This is how we work in house What we offer Flexible work model: adjustable starting times (7:30 – 9:00AM), hybrid work 70/30, and up to 30 days of remote work from abroad from selected countries. Health & Wellness support: private medical care (Medicover), sports card subsidy (Multisport), group insurance (Warta), and ergonomic office spaces. Time off & balance: additional paid 2 days off and subsidies for recreation. Financial perks: up to 30% discount on company products, support for commuting and eyewear. Growth & Development: access to internal training, mentoring programs, self-learning platform for languages (eTutor) and international projects. Culture & Community: company events, family friendly activities, and open opportunities within Vaillant Group. Benefits sharing the costs of sports activities private medical care sharing the costs of foreign language classes sharing the costs of professional training & courses life insurance remote work opportunities corporate products and services at discounted prices integration events corporate gym saving & investment scheme corporate library no dress code coffee / tea parking space for employees leisure zone extra social benefits sharing the costs of tourist services holiday funds sharing the costs of holidays for kids christmas gifts sharing the commuting costs employee referral program opportunity to obtain permits and licenses charity initiatives extra leave Flexi time (start 7:00-9:30) What makes us special We take care of a better climate. In every home and our environment. As a successful family business, we have been living up to this claim for over 150 years. We are one of the worlds leading providers of heat pumps, digital services and efficient gas heating appliances and offer energy-saving solutions. You will find sustainability everywhere at the Vaillant Group. In the office, at the production sites and on the road. Around 16,000 employees from over 70 countries are committed to this every day. As an international team, we take responsibility - for our future and that of our planet. We promote your personal development so that you can act with passion and together we can ensure a better climate. Become part of the Vaillant Group and help us shape the future of heating! We promote equity and do not tolerate any form of discrimination. We value the uniqueness of each individual and encourage all people to apply. VAILLANT GROUP BUSINESS SERVICES POLAND Sp. z o.o. The Vaillant Group is a global market and technology leader in the fields of heating, ventilation and air-conditioning technology. Join our team of 17,000 colleagues from more than 70 countries who work every day for a better climate – for people at home and the environment. We work on large-scale, innovative and strategic projects. With small, everyday gestures so that we can all play our part. Act global, work global. And become part of a global team. We sell our products in around 60 countries, using ten production and development sites in six European countries, as well as China. Working for us makes you responsible for the future – your own, and that of our planet. We can offer you excellent conditions. Having a global team of 17,000 colleagues and more than 70 nationalities. And enabling many of them to work flexibly when needed. Both count. Both are us. Klikając w przycisk „Aplikuj” lub w inny sposób wysyłając zgłoszenie rekrutacyjne, zgadzasz się na przetwarzanie Twoich danych osobowych przez VAILLANT GROUP BUSINESS SERVICES POLAND Sp. z o.o. z siedzibą w: Aleja Walentego Roździeńskiego 1B, 40-202 Katowice (Pracodawca), jako administratora danych osobowych w celu przeprowadzenia rekrutacji na stanowisko wskazane w ogłoszeniu. Twoje dane osobowe będą przetwarzane w oparciu o następujące podstawy prawne: (a) aby podjąć działania na Twoje żądanie przed zawarciem umowy (np. informacje o oczekiwanym wynagrodzeniu i dostępności do rozpoczęcia pracy); (b) w oparciu o nasz prawnie uzasadniony interes (np. imię, nazwisko, data urodzenia, dane kontaktowe, wykształcenie, kwalifikacje zawodowe, przebieg dotychczasowego zatrudnienia); c) w oparciu o Twoją zgodę, która wyrażona jest poprzez przeslanie dokumentów aplikacyjnych zawierających takie informacje jak np. wizerunek czy zainteresowania.Podanie wszystkich danych osobowych, o których mowa powyżej jest dobrowolne, natomiast dane wymienione w lit. a) i b) są niezbędne do wzięcia udziału w rekrutacji. Niepodanie danych skutkuje brakiem możliwości rozpatrzenia kandydatury. Podanie pozostałych danych jest dobrowolne, ale może pomóc w sprawnym przeprowadzeniu procesu rekrutacji.Masz prawo żądać dostępu do Twoich danych (w tym uzyskania ich kopii), sprostowania danych, ich usunięcia, ograniczenia przetwarzania, przeniesienia, jak również wniesienia sprzeciwu wobec ich przetwarzania. Masz także prawo wniesienia skargi do Prezesa Urzędu Ochrony Danych Osobowych.Twoje dane osobowe mogą zostać przekazane dostawcom usługi publikacji ogłoszeń o pracę, dostawcom systemów do zarządzania rekrutacjami, dostawcom usług IT (hosting), dostawcom systemów informatycznych.Podane przez Ciebie dane osobowe nie będą wykorzystywane w celu profilowania albo podejmowania decyzji w sposób zautomatyzowany.Twoje dane osobowe będą przetwarzane przez okres maks. 1 roku od zakończenia publikacji ogłoszenia, chyba, że wyraziłeś odrębną zgodę na wykorzystanie Twoich danych osobowych w przyszłych rekrutacjach.W celu realizacji praw lub w przypadku jakichkolwiek pytań związanych z przetwarzaniem Twoich danych osobowych skontaktuj się z nami pod adresem: martyna.adamik-pezda.ext@vaillant-group.com.