Responsible for day-to-day administration of internal and external procurement requests within established service levels
Maintains request status and provides updates within IT Service Management (ITSM) system of activities performed
Prepares and submits requisitions for purchase orders of hardware, software, and subscriptions
Actively communicates with requestors and stakeholders the status of requests
Assure compliance with ACCO and IT policies and practices when processing requests
Gathers the data, performs analysis of trends within the procurement cycle, and presents reports to management
Maintains the structure and permissions within the repository of IT documentation associated with agreements, licensing, and budgetary matters
Participates in the development of procedures, policies, and documentation for areas of responsibility
Creates and maintain detailed IT Procurement process documentation
Provides recommendations for continuous improvement and best practices
Track and report monthly on actual versus budget and forecast of spend of capital and expense expenditures to management.
Participates in IT financial planning activities such as budgets and business unit allocation
Is capable of working directly with European vendors
Assists in managing and maintaining a database of IT vendors, contracts, contacts, and renewal dates
Offers cost-saving recommendations and ensures optimal pricing by consolidating vendors, comparing options, negotiating terms, and managing usage
Other duties as assigned
requirements-expected :
Bachelor’s degree in business or related course of study, or equivalent work experience
Knowledge and understanding of financial and accounting concepts, such as accruals and amortization
Proficient in Microsoft 365 applications, including Teams, Outlook, Word, Excel, PowerPoint, Project, Visio, SharePoint, Forms, Power BI, and other modern M365 tools
Excellent analytical skills
Demonstrates strong oral, written, and interpersonal communication skills
Ability to manage multiple projects to completion with limited guidance, and within strict deadlines
Interface with a variety of customers in a polite, positive, and professional manner and take responsibility for customer satisfaction
Demonstrated ability to work with team members, as well as alone, always considering the customer experience in all endeavors
Local candidates only
English language proficiency required. Fluency in other European languages would be a plus (esp. French, German)
Experience using SAP and Service Now a plus
offered :
Stable employment based on an employment contract
Buddy support during the period of implementation into duties
Work in a close-knit, supportive team
Flexible start working hours
Hybrid work (2 days working from the office + 3 days Home Office)
No dress code
Sharing the costs of sports activities
Private medical care
Life insurance
Sharing the costs of foreign language classes
Sharing the costs of professional training & courses
Corporate products and services at discounted prices
Integration events
Employee referral program
Charity initiatives
benefits :
sharing the costs of sports activities
private medical care
sharing the costs of foreign language classes
sharing the costs of professional training & courses
life insurance
flexible working time
fruits
corporate products and services at discounted prices
