Invoice Preparation and Payment Processing Specialist | Enterprise Managed Services

Join to apply for the Invoice Preparation and Payment Processing Specialist | Enterprise Managed Services role at PwC Polska

Enterprise Managed Services (EMS) in PwC Poland is rapidly expanding as part of the Managed Services Operations. You can play an important role in supporting and transforming the operations of our domestic and international Clients. We continuously enhance our operations by applying best practices, streamlining processes, and integrating cutting‑edge technological solutions for our customers. Join us in shaping and transforming operations for our domestic and international clients, as we delve into diverse, complex projects and collaborate closely with expert consulting teams to provide comprehensive finance services, including accounting and reporting, tax as well as financial planning & analysis, across various sectors in the region.

Responsibilities

• Generate invoice templates in the system of record for HCP or expert payments and route for approval.
• Collect or prepare supporting documentation confirming alignment with internal finance and compliance standards.
• Raise, create, or extend POs in Ariba as required to support payment initiation and reconciliation.
• Receive and process updated HCP and HCO banking forms as needed to maintain valid vendor payment information.
• Track payment status through closure, confirming timely completion within SLA targets.
• Manage payment escalations, follow up on delayed or rejected payments, and provide regular updates to Business Owners (BOs) and HCPs/HCOs.
• Maintain data consistency between Ariba, finance systems, and the system of record.
• Identify discrepancies, elevate exceptions, and contribute to process improvement opportunities.

Qualifications

• 1–3 years of experience in invoice processing, accounts payable, or payment operations, preferably in healthcare, life sciences, or consulting.
• Proficiency with Ariba, SAP, or other invoice and procurement systems.
• Strong attention to detail and ability to manage high transaction volumes with accuracy.
• Knowledge of PO creation, invoice matching, banking verification, and payment lifecycle management.
• Familiarity with compliance, audit controls, and finance documentation requirements.
• Clear written and verbal communication with cross‑functional teams and stakeholders.
• Strong organizational and time management skills with an emphasis on accountability and efficiency.
• Self‑directed, analytical, and adaptable to a fast‑paced, deadline‑driven environment.

Benefits

• Work flexibility – hybrid working model (2 days on‑site, 3 days remote), flexible start of the day, workation, sabbatical leave.
• Development and upskilling – full support during onboarding, mentoring, training sessions, workshops, certification co‑financed by PwC.
• Wide medical and well‑being program – medical care package, physiotherapy, dental care discounts, coaching, mindfulness sessions, psychological support, webinars workshops, financial and legal advice.
• Possibility to create your individual benefits package – lunch pass, insurance packages, concierge, veterinary package for a pet, massages, access to cafeteria vouchers, discounts on IT equipment and car purchase.
• 3 paid hours for volunteering per month.
• Additional paid Birthday Day off.
• When you start enjoying PwC as much as we do, you may recommend your friend to work with us.

Recruitment Process

• Submit your resume.
• Short phone conversation with our recruiter.
• Two rounds of interviews.

Contact

Should you have any questions, please do not hesitate to reach out to us: pl_mso_career@pwc.com.

Privacy and Data Processing

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