The Role

Joining Moderna offers the unique opportunity to be part of a pioneering team that is revolutionizing medicine through mRNA technology. The company has a diverse pipeline of development programs across various diseases and is solidifying its presence within an international business services hub in Warsaw, Poland.

The HR Vendor Management Partner reports directly to the Director of HR Operations and supports business owners in optimizing Moderna’s entire portfolio of HR vendors. This individual‑contributor role requires an operational mindset and close collaboration with Procurement, Finance, Legal and HR Centers of Excellence to ensure vendors and external services are properly selected, monitored and managed. The successful candidate will streamline vendor contracting and invoicing processes, maintain accurate documentation for audits, and drive compliance and accountability across stakeholders, contributing to the efficiency and scalability of HR operations.

Here’s What You’ll Do

Your key responsibilities will be:

Vendor and Budget Management

• Coordinate with Moderna HR business, Procurement and Finance teams to support vendor management activities aligned with company goals and resource optimization.
• Assist in monitoring HR vendor budgets and tracking PO usage.
• Manage POs and track budget utilization, ensuring all requisitions align with cost centres and approved budgets.
• Support business owners by monitoring budget usage, submitting PO increase requests, and notifying them upon approval.
• Oversee monthly PO spend reporting and promptly alert stakeholders to variances or overspending trends.

Vendor Onboarding and Contract Coordination

• Onboard new vendors in the ModernaBuy database, ensuring accuracy of all information.
• Collaborate with Contract Facilitators to provide required details for contract creation and clarify any outstanding questions.
• Submit contract requests based on business owner inputs and coordinate with Contract Facilitators for additional information or clarifications.

Invoice and Payment Processing

• Work closely with Accounts Payable (AP) to confirm processing timelines and payment dates for HR vendor invoices (e.g., benefits, learning, staffing agencies).
• Track expected payments and follow up on any missing invoices.
• Support communication between Moderna and external HR vendors on all payment‑related matters.
• Educate and guide vendors through Moderna’s invoicing processes and partner with AP to improve invoice processing efficiency.

Reporting and Compliance

• Support year‑end processes in collaboration with business owners, adhering to Finance deadlines.
• Maintain accurate documentation and ensure compliance with internal policies and audit requirements.

Your Responsibilities Will Also Include

• Draft, update and maintain Standard Operating Procedures (SOPs) for vendor management‑related processes.
• Provide reports and summaries.
• Explore technologies and solutions that could enhance current vendor management processes, and propose improvements to optimize the overall experience with vendor management.

The key Moderna Mindsets you’ll need to succeed in the role

• We behave like owners. The solutions we’re building go beyond any job description. This role requires end‑to‑end accountability for managing all aspects of HR vendor operations.
• We digitize everywhere possible using the power of code to maximize our impact on patients. By managing systems such as SAP, Agiloft and ServiceNow, you’ll be central to our effort to digitize and streamline the HR vendor lifecycle.

Here’s What You’ll Bring To The Table

• Bachelor’s degree required.
• 3 years of relevant experience in vendor management / vendor payment processes.
• Hands‑on experience with SAP systems.
• Proven ability to work with multiple service providers under varying terms and contracts.
• Working knowledge of purchase order (PO) and invoice processing.
• Strong ability to build collaborative relationships with diverse stakeholders.
• Excellent communication skills (written and verbal).
• Ability to thrive in a matrix environment; flexible, collaborative, and deadline‑driven.
• Exceptional organizational skills with attention to detail and a results‑focused approach.
• Demonstrated ability to manage multiple tasks simultaneously and prioritize effectively.
• Analytical mindset with strong critical thinking and problem‑solving skills.
• High‑level proficiency in Microsoft Office Suite, especially Excel.

Benefits

• Quality healthcare and insurance benefits.
• Lifestyle Spending Accounts to create your own pathway to well‑being.
• Free premium access to fitness, nutrition, and mindfulness classes.
• Family planning and adoption benefits.
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year‑end shutdown.
• Savings and investments.
• Location‑specific perks and extras.

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world‑class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

Moderna champions a 70/30 work model, encouraging in‑office collaboration while allowing flexibility. By living our mission, values and mindsets every day, our people are the driving force behind our scientific progress and culture.

Moderna is a smoke‑free, alcohol‑free and drug‑free work environment. We are committed to equal opportunity in employment and non‑discrimination for all employees and qualified applicants without regard to a person’s protected characteristics. We consider qualified applicants regardless of criminal histories, consistent with legal requirements and we offer reasonable accommodation or adjustments to qualified job applicants with disabilities.

If you meet the Basic Qualifications for the role and would be excited to contribute to our mission every day, please apply!