HR Operations Specialist / Senior Specialist

About the Role

We are currently looking for an experienced HR Operations Specialist/Senior Specialist to join our HR team. The role is responsible for designing, implementing, and overseeing HR and payroll processes that ensure smooth operations, compliance, and a great employee experience across the organization.

The ideal candidate will have a strong service delivery mindset, excellent organizational and communication skills, and a commitment to continuous improvement in all areas of HR operations.

Key Responsibilities

HR Administration & Payroll

• Coordinate and oversee payroll and HR administration processes in cooperation with the external payroll provider in Poland and EORs in other locations.
• Verify payroll inputs and outputs, ensuring data accuracy and compliance with local regulations.
• Manage the full employee lifecycle: onboarding, changes, and offboarding.
• Manage the flow of employee documents – preparing, reviewing, and archiving contracts, amendments, and other HR documentation.
• Maintain accurate and up-to-date employee data in the HR systems (PeopleForce, Symmetrical); perform regular audits and ensure data integrity.
• Support internal and external HR reporting on headcount, payroll, and workforce analytics.

HR Operations & Compensation & Benefits

• Support daily HR Operations processes, including documentation, standardization, and improvement of workflows.
• Assist with Compensation & Benefits administration – maintain benefits data, coordinate benefit providers, and support annual compensation reviews.
• Partner with global HR and Finance teams on salary review cycles, cost analyses, and benchmarking.
• Prepare HR and payroll-related reports and ensure alignment with company policies.

Global Employment & Mobility

• Coordinate relocation and immigration processes for employees relocating to or within Poland and other countries.
• Support employees in obtaining local work and residence visas (in cooperation with external immigration and legal partners).
• Monitor and interpret changes in global employment, mobility, and visa regulations, ensuring company compliance.
• Develop, update, and implement HR policies and procedures in line with local legal requirements.
• Administer and continuously improve the PeopleForce HR system.
• Ensure data accuracy and GDPR compliance across all HR systems and records.
• Identify opportunities to automate, simplify, and standardize HR and payroll processes.

Requirements

• 5+ years of experience in HR administration, payroll coordination, or global mobility.
• Strong attention to detail, analytical mindset, and ability to work independently in a fast‑changing, global environment.
• Strong understanding of Polish labor law and payroll processes.
• Experience in working with external HR and payroll providers.
• Familiarity with immigration processes and supporting employees in obtaining local visas and work permits is a plus.
• Hands‑on experience with HR systems (PeopleForce experience is an advantage).
• Good knowledge of Compensation & Benefits and HR Operations processes.
• Understanding of international employment models is a plus (EoR, B2B, relocations, virtual setups).
• Excellent Polish and English skills (C1 level or higher).
• Rewarding, challenging, and dynamic work in an international environment.
• Ongoing learning and development opportunities.
• Flexible and agile work practices that focus on our people’s well‑being to drive innovation and entrepreneurship.

Reasons to Join Our Team

• Tangible impact on the company you work for.
• Collaboration with professionals from the IT and Supply Chain industry in a fun environment.
• Exposure to cutting‑edge technologies and business frameworks.
• “We Get Things Done”– we value work in an agile high‑growth company. This can be achieved with the right balance of planning and pragmatism.

Sounds interesting? Let’s connect!

Apply via: https://hylogic.peopleforce.io/careers/v/158236-hr-operations-specialistsenior-specialist?source_id=41067

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Human Resources

Industries

IT Services and IT Consulting