Join to apply for the HR Administrator with German role at HRK S.A.

Warsaw, Mazowieckie, Poland

The HR Administrator in the Document Operations area will be responsible for providing comprehensive administrative support across the full employee lifecycle, with a strong focus on preparing, managing, and maintaining HR documentation.

Responsibilities

• Prepare, review, and update HR documentation such as employment contracts, amendments, certificates, and confirmations.
• Support administrative processes throughout the entire employee lifecycle – from hiring and onboarding to offboarding and retirement.
• Ensure that all HR documents are compliant with local labor law and internal company policies.
• Maintain accurate and up-to-date employee records in HR systems (e.g., SAP, Workday, SuccessFactors).
• Support HR data audits and ensure document accuracy and completeness.
• Manage requests from employees and managers related to HR documents and employment confirmations.
• Collaborate with internal HR teams and external stakeholders to ensure smooth document flow and process efficiency.
• Actively contribute to process improvements and standardization initiatives within HR Operations.

Qualifications

• Very good command of German (minimum B2) and good command of English.
• At least 2 years of experience in an internal HR department, preferably in HR administration or document management.
• High attention to detail, strong organizational and time‑management skills.
• Proficiency in MS Office (especially Excel and Outlook); experience with HR systems such as SAP, Workday, or SuccessFactors is an advantage.
• Strong interpersonal and communication skills.
• Proactive and responsible approach with the ability to work independently and as part of an international team.

Benefits

• Stable employment within an international Shared Services environment.
• Opportunity to use German on a daily basis.
• Professional development within HR Operations and Document Management.
• Quarterly performance bonus.
• Lunch card and access to an attractive benefits pack.
• Participation in internal and external training programs.
• Hybrid work model and flexible working hours.

Seniority level

Associate

Employment type

Full‑time

Job function

Human Resources

Industries

Staffing and Recruiting