HR Administration Specialist (German)

Apply for the HR Administration Specialist with German role at Danone.

Job location: Warsaw, Poland.

About the role

Key responsibilities include:

• Managing employee data, creating and maintaining employee profiles.
• Implementing changes to variable and recruitment data throughout the employment lifecycle, including new hires, salary adjustments, benefits data, international mobility, promotions and transfers, working hours and cost centre changes, and terminations and other data updates.
• Preparing and managing documents related to hiring, exits, and contractual changes (e.g., new hire contracts, contract conversions or extensions).
• Managing benefits by assigning employees to schemes based on eligibility.
• Collecting required signatures and ensuring proper document storage.
• Monitoring schedules and managing overtime/undertime, including supporting documentation for time and attendance records.
• Consolidating time records for payroll processing.
• Ensuring accurate and timely updates in HR systems (e.g., SuccessFactors).

About you

• Previous experience in an HR Administration role or shared services environment.
• Solid understanding of ES and HR policies and processes to ensure accurate data management.
• Knowledge of German, Austrian, or Swiss labour law is an advantage.
• Proficiency with ticketing tools (e.g., ServiceNow) and ability to navigate multiple systems.
• Strong service‑oriented mindset with a focus on delivering high‑quality outcomes.
• Excellent data management skills, including high accuracy with large volumes of data.
• Strong interpersonal skills and clear communication.
• Proficiency in German (C1) is essential; proficiency in English is an asset.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail and accuracy.

Benefits and employment conditions

• Contract of employment with attractive conditions.
• Professional environment with a well‑developed feedback culture.
• Opportunity to shape processes within the area of responsibility.
• Flexible hybrid work model: 2 days a week in Katowice office, 3 days from home.
• Workation – combine work with leisure – 30 days a year, virtually any location in Europe.
• Benefits platform offering discounts on company products and vouchers for cultural and sports events.
• Subsidies for Luxmed / Medicover and a multisport card.
• Life insurance and employee capital plans (PPK).

What next?

Click the “Apply” button and upload your CV. We’ll review your experience and arrange a telephone interview followed by two meetings with your future managers at Danone.

We embrace diversity and give full and fair consideration to all applicants without attention to race, color, religion, sex, age, sexual orientation, gender identity, national origin or disability status.

Seniority level

Not applicable.

Employment type

Full‑time.

Job function

Human Resources.

Industries

Manufacturing, Food and Beverage Services, and Food and Beverage Manufacturing.

Location

Warsaw, Mazowieckie, Poland.