Finance and Administration Manager

Your responsibilities

• Financial accounting and local Tax: Manage the financial accounting (AP/AR), General accounting and monitoring, and reporting systems for all legal entities within the country. Direct and coordinate tax reporting (corporate tax, VAT, payroll taxes) within the country
• Financial compliance: Ensure compliance with accounting policies and regulatory requirements. Manage and coordinate the annual external audit process
• Controlling: Perform and deliver product cost planning, analysis and reporting. Drive and deliver period end-closing analysis and reporting, perform and deliver inventory accounting, and set up and deliver cluster budget and forecast
• Human Resource Management: Responsible for attracting and retaining all non-managerial level roles in the cluster, managing recruitment for these roles and facilitating performance & talent management for people within the cluster, as well as dealing with new hire onboarding and employee offboarding.
• Payroll and employee benefits: Ensure employee benefits are properly implemented and administered in compliance with relating policies, procedures and practices
• Procurement: Oversee the generation of PO requests for the cluster and resolve PO mismatches. Negotiate supplier contracts for and execute small value purchases. Handle master data change requests and contract changes
• Business Partnering: Responsible for planning, organizing, and coordinating the support to the operations and commercial teams within the cluster. Act as a liaison between the operational and commercial cluster team and the sub-regional and global support teams. Support the Directors clusters in developing and executing improvement initiatives with the aim to improve cluster performance
• Compliance: Ensure E2E processes in the cluster are run in compliance with the globally defined E2E processes and operating model. Escalate compliance issues and risks identified to the director operations and director commercial cluster
• People Management: Attract, lead, coach, appraise and develop the Business Services team (10 members), ensuring staffing, and stimulating talent management (workforce & succession planning, performance management, etc.) through full reporting lines

Our requirements

• Master’s degree in Bachelor’s degree in Business Administration, Finance, Economics, Accounting or Human resource (with strong gained finance knowledge)
• 5+ years professional experience as a Finance Manager in a multi-site organization
• English and Polish – proficient verbal and writing
• Experience working in manufacturing or production business is preferred
• Experience in working for a multinational/international organisation is preferred
• Proven track record in people management/team leading
• Solid experience working with Polish Accounting Standards as well as Accounting according to IFRS is required
• Knowledge of the full HR cycle (performance, succession, HR processes, onboarding schemes) as well as payroll and employee benefits
• Experience in analyzing financial data, prepare financial reports, statements and forecasts
• Strong Analytical thinking skills, high attention to detail & accuracy while being able to use a helicopter view
• Advanced knowledge of Excel (e.g. S-reference, pivot tables)
• Working knowledge of SAP is an advantage
• Diplomatic, self-motivated & action oriented
• Strong interpersonal skills & ability to build good working relationships to effectively collaborate with teams as well as with leadership
• Strong problem-solving skills
• Quick adaptor to new technology tools and processes
• Be able to work independently as well as oversee a dispersed team
• Good time management as well as ability to manage multiple projects and priorities
• Flexibility to travel to support other Sibelco offices in Poland and Estonia on a monthly basis is required

What we offer

• Work in the company with 150 years tradition
• Benefits: medical healthcare, life insurance, PPE (3.5%), Multisport, lunch card, company car
• Annual bonus
• Hybrid working time – 2 days at home 3 days in the office

Within the Finance, Human Resources and local procurement team (internally known as Business Servicing Team-BST) we are looking for a Finance & Administration Manager (internally knows as Business Services Manager) for our operations, being two clusters in in Poland (Glass recycling and minerals business having ~ € 80 mln revenue)

The function is combining these Countrywide expertise domains with the business partnering of one cluster (the minerals business) with the Director Operations and Director Commercial. In your role you will guide the Commercial and operational directors in driving the business and performance by providing them with actionable insights.

This role is a true enabler for the business and will be supporting our facilities across Poland and Estonia with the support of 10 team members including General accounting (A-Z accounting, Accounts Payable), Business controlling, HR (payroll, HR, industrial relations), and Procurement team members. You will be working closely with the Director of Operations in driving the Finance and HR Agenda as well as support to foster employee engagement.

The Manager Business Services understand the business of the cluster and knows the issues and challenges the Directors Operations and Commercial for the cluster face and contributes to the performance of the cluster by providing analysis and insights from the different functional support teams.

We offer working conditions where a combination of home and office-work is possible.

We are looking for someone with relevant experience, strong English language ability along with Polish fluency, who has experience in building teams, implementing processes as well as experience driving efficiency.

If all this sounds like you, please put in your application. We look forward to hearing from you!