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Job Description Summary: Provide administrative support to Global Occupier Services team with particular emphasis on arranging all the billing for Integrated Facilities Management client accounts.
Core Responsibilities
- Liaise with Account leads and CRL’s to ensure the information on the invoicing schedule is consistent with invoicing.
- Receiving invoice requests from the Client Finance Managers on an agreed cadence.
- Supporting the team in setting up projects on Engage where required.
- Ensure all the information is in place to enable invoicing before the deadlines (ICA’s, new entity or address set‑ups and supporting documentation).
- Complete web‑based invoice request form for FSC to create in Workday.
- Monitor and update Client Spend savings.
- Arrange credit notes when required.
- Assist Facilities managers analyse spend.
- Help the Billing and Operations Lead on any adhoc requests or reporting.
- Assist with the administration of Client Bank Accounts.
Knowledge & Experience
- Working knowledge of Microsoft Office including Word and Excel.
- Good understanding of invoicing and how it impacts forecast and business.
Skills & Personal Qualities
- Good verbal and written skills in English.
- Personable, approachable and able to converse with people at all levels within the organisation both internally and externally.
- Strong organisational and planning skills along with the ability to confidently prioritise tasks in a timely fashion.
- Ability to work under significant pressure within a fast paced environment.
- Proactive with the ability to work either on own initiative or as part of a team and manage the invoicing on a monthly basis.
INCO: “Cushman & Wakefield”
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