Executive Assistant with Spanish/Portuguese

Join to apply for the Executive Assistant with Spanish/Portuguese role at HRK S.A.

On behalf of our client, we are currently seeking an Executive Assistant with Spanish or Portuguese. This position offers the opportunity to support senior consultants and internal teams in a dynamic, global environment. The role is ideal for candidates who enjoy working in multicultural settings, possess strong organizational skills, and are able to manage multiple priorities with professionalism and efficiency.

Key Responsibilities and Qualifications

• Providing comprehensive administrative support to the consulting and business support teams.
• Creating and managing documentation in line with corporate standards (including proposals, job descriptions, progress reports, candidate presentations, project summaries, and client/candidate correspondence).
• Coordinating recruitment processes - scheduling meetings, travel arrangements, and accommodation for candidates.
• Supporting billing and client invoicing processes in collaboration with the finance department.
• Managing consultants calendars and coordinating business travel logistics.
• Preparing monthly expense reports and ensuring accurate cost allocations.
• Assisting with office operations: reception tasks, meeting support, quality assurance of documentation, collaboration with IT, and contributing to special projects.
• Strong organizational and multitasking skills; experience in project coordination is a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Fluent English and Spanish or Portuguese, both spoken and written.
• Ability to manage multiple stakeholders and work under pressure.
• High level of discretion, independence, and professional demeanor.
• University degree is considered an asset.

What we offer

• The opportunity to work in a respected international SSC, known for its innovation and employee‑centric culture.
• Hybrid work model (also remote).
• A responsible and visible role within a global business structure.
• A hybrid working model and flexibility tailored to modern work‑life needs.
• Competitive salary and performance‑based annual bonus.
• Long‑term development opportunities within a growing organization.

Warsaw, Mazowieckie, Poland PLN48,000.00‑PLN72,000.00 2 months ago

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