Executive Assistant to Startup CEO – EdTech
Paradox EN seeks an Executive Assistant to support the CEO of our fast‑growth EdTech platform. The role blends business operations, personal operations, and systems building to enable the founder to focus on product and growth.
Why Join Us ❤
- ? Impact: Help scale a learning system that reaches millions of users.
- ? Competitive Salary & Benefits: On‑demand coaching, travel allowances, home office, gym, books, and 1:1 coachings.
- ? Freedom & Well‑Being: Remote culture, flexible hours, autonomous work, and a vibrant office in Dubai, Paris, Lisbon.
- ? Growth & Ambition: Work with a founder who surrounds himself with high‑players and focuses on continuous learning.
Reality of This Role (Read Carefully)
- ⚡ Fast‑paced, unpredictable founder life with last‑minute decisions.
- ? No 9–5 compartmentalization—final decisions sometimes require evenings or weekends.
- ? You must thrive in chaos, anticipate needs, and remain flexible for last‑minute changes.
Responsibilities & Outcomes
- Personal Operations: Own the founder’s inbox, calendar, priorities, and follow‑through.
- Admin Management: Banking, leases, visas, real estate, payments, and recruiting pre‑screening.
- Travel & Podcast Logistics: Coordinate all logistics for travel and podcast appearances.
- Investing & Real‑Estate Management: Manage investment portfolio and real‑estate holdings across France, Portugal, Spain, UAE.
- Decision Support: Provide options, trade‑offs, and recommendations so the CEO can focus on strategic decisions.
- Negotiation: Negotiate with banks, vendors, service providers to secure best pricing, terms, and market standards.
- Scalable Operating Systems: Build processes, AI tools, and knowledge bases that support multi‑country operation.
- Finance & Admin Ops: Ensure invoices, contracts and documentation are tracked and resolved with continuous cost and tool audits.
- Employee Onboarding: Manage onboarding of employees in Dubai (contract signatures, admin).
- Outcome: CEO is no longer required for follow‑ups, coordination, problem‑solving; decisions reach the founder prepared with options and clear recommendations.
Qualifications & Experience
- 3+ years supporting C‑suite or a demanding founder.
- Strong service orientation: love to make life easier for others.
- Drive & Problem Solver: work hard, own tasks, and get them done early.
- Thrives in chaos, anticipates needs, and reacts quickly to last‑minute changes.
- AI & Digital Savvy: Obsessive about Notion, Airtable, and new digital tools.
- High attention to detail, mind reading, and strong communication.
- Project management skills; fast‑paced environment experience.
- Fluent English.
Language & Travel
- Fluent English is required.
- ✈ Travel to Dubai or Paris 2–3 times per year (especially early on) to connect with the CEO in person.
Benefits & Perks
- ? Magnificent office in Dubai, Paris, Lisbon – flexible work from anywhere.
- ? Standing desks paid by the company for remote workers.
- ? Work on Mac – we care about your tools.
- ? €350/yr paid by the company for fitness and wellness.
- ? €150/yr for books or education.
- ? 6 one‑on‑one coachings with a Paradox coach for personal and professional growth.
- ✈ Annual team building and retreats – we fly you out and give you a plane ticket.
How to Apply
We only accept tailored applications—copy‑paste or generic resumes will be discarded. Each candidate must schedule calls with their previous managers; if you are uncomfortable with this, do not apply.
If this sounds exciting, feel free to reach out and write the next chapter with us! ?
Seniority Level
Employment Type
Job Function
- Administrative
- Education industry
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