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About SINGU

At SINGU, we’re redefining how the world’s most ambitious real estate companies run their operations. Our mission is to become Europe’s leading platform for managing warehouse, logistics, retail, and multi-site commercial real estate portfolios — empowering our Clients to protect revenue, boost efficiency, and unlock new value across every aspect of their business.

Our unified CAFM platform already powers the daily operations of , supporting more than 500,000 professionals. Following our union with the UK’s Micad and Germany’s net-haus, we now help manage 100,000+ buildings across 35+ countries — and we’re just getting started.

Backed by a leading growth equity investor, we’re scaling rapidly and partnering with global leaders such as Prologis, ECE, CTP, Hillwood, Logicor, GLP, and Unibail-Rodamco-Westfield. As we continue to grow through strategic acquisitions and bold innovation, we stay true to our core values: adaptability, collaboration, and client focus.

If you’re ready to help build Europe’s leading platform for property operations — and make a tangible impact on how the real estate industry works — join SINGU and be part of this transformation.

Wymagania

What you will bring to the Team

Must have

• Proven experience as an Executive Assistant, Personal Assistant or Office Manager supporting senior management or C-level.
• Perfect professional-level English (C1 / C2) — you’ll be working with international stakeholders every day.
• Strong skills in calendar management, travel coordination (domestic & international), meetings and event planning.
• Excellent organisational and time-management capabilities, able to prioritise competing demands.
• Proficiency in Google Workspace or Microsoft Office, and comfortable using collaborative tools (Slack, Notion, etc.).
• Occasional out of hours / reactive availability will be required as the team travels across time zones.

Nice to have

• Experience in a fast-paced SaaS or tech environment.
• Background in expense management, vendor coordination or basic finance/admin support.
• Familiarity with process improvement and tool optimisation (you’ve suggested or implemented admin/hybrid workflows).
• Experience liaising with internal cross-functional teams and external partners/investors.

You’ll thrive here if you…

• Love turning complexity into clarity and find satisfaction in making things run smoothly.
• Enjoy working with driven, international leaders and aren’t intimidated by rapid growth or change.
• Are attentive, flexible and able to manage multiple priorities with calm.
• Have strong interpersonal skills, diplomacy and the ability to communicate confidently at all levels.
• Are curious about technology, enjoy working in a start-up/scale-up atmosphere and want to contribute to culture and structure, not just tasks.

Your Mission

As an Executive Assistant (EA), you will support our International Management Team (C-Suite) spread across Europe. You will enable the Leadership Team to focus on strategic priorities by expertly managing calendars, travel plans, meetings, expense workflows and other admin processes with accuracy and confidentiality.

You’ll be the rhythm-keeper for the team: ensuring operational smoothness, effective stakeholder communication and proactive administrative support. The role is based in Kraków, reports to Head of People and Culture and has a high degree of autonomy.

What Success Looks Like In The First 6-12 Months

• You become a trusted partner to each management team member, their first point of operational coordination.
• Calendars, travel plans and senior leadership meetings are running fluidly, with minimal friction or bottlenecks.Administrative processes (expense reporting, meeting prep, follow-ups) are streamlined and consistently executed.
• You introduce enhancements or tools that improve rhythm and clarity (e.g., unified travel/meeting templates, dashboards).
• You represent the leadership team internally and externally with professionalism, clarity and responsiveness.

Oferujemy

• Impact at Scale: Help shape the operational backbone of a high-growth SaaS company with global reach and clients like Prologis, CBRE, Unibail-Rodamco-Westfield, Auchan, Savills, NEPI Rockcastle and Logicor.
• Category Leadership: Be part of the #1 PropTech brand in facility, maintenance, and ESG management.
• Organic and M&A Growth: M&A is a big part of our plans and we are on a mission to consolidate our space to create a European Champion.
• Collaborative Culture: Work alongside a curious, international, and mission-driven team that values learning, ownership, and giving back.
• Flexibility & Autonomy: Hybrid working model, annual learning budget, office-led social initiatives (e.g. yoga, soccer, company retreats, happy hours, Wednesday breakfasts) and the freedom to drive initiatives.
• Attractive Employment Terms: Competitive compensation, flexibility between Full Time Employment and B2B contract and exciting intra-company career growth path.

Apply Now! Let’s build the future of real estate together.

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