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Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

https://www.weareams.com/

The Role

Location: Krakow or Gdansk AMS Office - hybrid (min. 1 day/week onsite)

Full time, paid from day one.

Two weeks intensive classroom and on‑the‑job training at programme start.

Start date: November (subject to change).

Working hours: 10:00-18:00 CET.

About the Role

An established global consultancy is hiring an experienced Executive Assistant to provide high‑calibre, proactive support to senior leaders and project teams. You will join via the Recruit Train Deploy programme: you receive focused training, then deploy to client and internal teams for the duration of the contract with development support available throughout.

You will be trusted to manage complex diaries, coordinate governance meetings, prepare executive documentation, take clear minutes, administer critical data systems, and liaise confidently with C‑suite and partner‑level stakeholders across a matrix organisation.

What you’ll be doing:

• Manage complex diaries and shared calendars for senior leaders and project teams; coordinate cross‑team scheduling to minimise conflicts.
• Organise and coordinate governance and project meetings, including logistics and participant alignment.
• Draft and circulate concise minutes, clear action logs, and follow up to ensure timely completion of actions.
• Serve as a primary contact for senior stakeholders and internal teams; elevate issues and follow through to resolution.
• Maintain and update records and documentation in firm systems and quality tools; ensure data accuracy and timely updates.
• Manage travel arrangements, expenses, meeting materials, and executive correspondence with high discretion.
• Monitor and respond to a central mailbox related to quality, risk, or executive queries as required.
• Provide ad‑hoc operational and administrative support to teams and participate in small project coordination tasks.

Essential Skills and Experience

• Strong diary management, scheduling, minute taking, and documentation skills.
• Excellent stakeholder management and confident communication with senior leaders.
• Experience working in fast‑paced, matrix organisations, preferably within professional services, financial services, or consultancy.
• Strong organisational, follow‑up and time management skills with a proactive, take‑the‑lead approach.
• Proficient with Microsoft Outlook, MS Teams and the Office suite.
• Fluency in English; additional Polish language skills highly desirable.
• Familiarity with Jira, Jupiter or other case/issue tracking and quality management tools.
• Previous exposure to governance, compliance or risk management processes.
• Experience working across multiple time zones and supporting international stakeholders.

Why AMS?

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

Training, Career Development and Benefits

Two weeks paid intensive training at programme start covering executive support best practices, internal systems, communications, and governance processes.

Continuous on the job coaching and access to learning resources throughout the 18 month placement.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies

Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started!