Provide high quality secretarial and organizational support service,
Provide full diary management and travel-related support,
Book flight and travel arrangements, including planning travel itineraries and coordinating with overseas colleagues/external partners (including support for VISAs as required),
Maintain oversight of calendars, priorities, and key deadlines for the leadership team,
Interact with team members and proactively offer assistance and solutions,
Ensure operational efficiency by keeping up to date with systems in FME – Concur, Ariba and others,
Timely submission of expense claims,
Follow up on topics and actions if required,
Assist in operational tasks such as preparing meeting agenda/ making logistical arrangements/communications support and other assigned responsibilities.
Competencies / Experiences
Has supported senior stakeholders in global teams,
Proficient in English (both written and spoken) and a 2nd Language preferred,
Excellent computer skills in Advanced Microsoft Word, Excel, Powerpoint and Outlook,
Good at prioritization, planning, organising and executing,
Excellent communication and written skills,
High initiative, driven, mature, meticulous, with an eye for details,
Willingness to learn and be a team player with good interpersonal skills,
Tactful and confidential,
Capable of working at own initiative without having to wait for instructions,
Ability work across teams globally,
Knowledge of Human resources function is a plus.
We offer:
Group life insurance with PZU (fully financed by the employee),
Co-financing of Medicover healthcare and Medicover Sport card,
English language courses,
Partial reimbursement of the cost of prescription glasses,
Psychological support,
Benefits under the Company Social Benefits Fund (ZFŚS),
“One Year Together” program – an additional benefit granted after completing one full year of employment (settlement period: November–October),
Annual bonus depending on job grade and fulfillment of specific conditions.
