Overview

We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.

Responsibilities

• Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination
• Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy
• Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings
• Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives
• Draft, review, and manage executive-level communications such as emails, reports, and presentations
• Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions
• Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met
• Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda
• Provide administrative support for company-wide initiatives, events, and strategic planning
• Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

Qualifications

• Minimum of 3 years of experience supporting Executive Members, preferably in an international environment
• Proven experience in e-commerce or marketplace is a plus
• Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues
• Ability to communicate effectively with diverse personalities and cultures
• High level analytical skills and experience with data collection and analysis
• A proactive, goal-driven, and business-oriented mindset
• Ability to respond to pressure, deal with adversity, and overcome challenges
• Driving licence cat. B is a plus

What we offer

• Well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools
• A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)
• Work in a team you can always count on – we have on board top-class specialists and experts in their areas of expertise
• English classes that we pay for related to the specific nature of your job
• Team tourism, training budget and an internal educational platform (with training courses on work organization, means of communication, motivation to work and various technologies and substantive issues)
• If you want to learn more, check it out for yourself

Do you want to get to know us better? Listen Allegro Podcast.

Send your CV and see why it is #dobrzetubyć (#goodtobehere).