Executive Assistant

Join to apply for the Executive Assistant role at Aon.

The main responsibility of the Executive Assistant will be providing administrative support to Business Leaders across locations and Solution Lines. Our office is located in Cracow and we offer a 50/50 hybrid working model.

What The Day Will Look Like

• Act as a point of contact/liaison with clients, third parties, peers and direct reports.
• Proactively manage email and diary.
• Prepare and coordinate internal/external meetings including all catering, equipment and logistical requirements.
• Plan and organise travels.
• Submit company expenses.
• Produce documents as requested, in line with Aon brand, including typing, formatting, proofreading, printing and binding as needed.
• Draft emails and communications as requested.
• Attend senior level meetings to coordinate agenda, materials, and take notes.
• Perform any ad‑hoc duties, requests and initiatives to ensure proper workflow.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. We are united through trust as an inclusive, diverse team and passionate about helping our colleagues and clients succeed.

Skills And Experience That Will Lead To Success

• Fluent English (at least C1 level) (CEFR scale).
• 1-2 years of previous administration and office experience in a professional, client‑orientated environment; previous PA experience would be an asset.
• Fully competent with MS Office.
• Personal effectiveness, good organisational and time‑management skills.
• Excellent interpersonal skills.
• Reliable, trustworthy and maintain confidentiality.
• Ability to deal with stress and tight deadlines.
• Strong problem‑solving skills.
• Strong communication skills – both written and verbal with all levels of seniority.

How We Support Our Colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Our agile environment allows you to manage your well‑being and work/life balance, ensuring you can be your best self at Aon. All colleagues enjoy two “Global Well‑Being Days” each year and a variety of working‑style solutions. Our continuous learning culture inspires and equips you to learn, share and grow.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves.

Aon is a proud equal opportunity workplace. We provide equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com.

Please attach CV in English only.

Senior Level: Associate

Employment type: Full‑time

Job function: Administrative

Location: Cracow, Małopolskie, Poland.