Devire is an international company specializing in recruitment, outsourcing and employer branding services. For over 30 years, we have been representing leading employers on the European market, conducting comprehensive projects of searching for managers and specialized staff, implementing the latest solutions in the area of IT services and supporting the image of an employer of choice. Our offices are located in Warsaw, Poznań, Katowice, Kraków and Munich, Frankfurt, Prague, Ostrava and Hradec Kralove.

About the Role we are seeking a skilled and experienced Executive Assistant to join our dynamic team within the banking sector.

Responsibilities

• Manage complex diaries and schedules for multiple Managing Directors across time zones.
• Coordinate international meetings, conference calls, and video conferences.
• Handle high volumes of emails and ensure clear, timely communication.
• Arrange global travel, including visas, flights, accommodation, and transport.
• Prepare and process expenses and invoices in line with company policies.
• Oversee general office administration, including room bookings and attendance records.
• Provide coverage and daily support to colleagues, ensuring smooth workflow.
• Undertake ad-hoc administrative tasks and projects as needed.

Qualifications

• 3–6 years of relevant experience as an Assistant, ideally in finance or banking services.

Required Skills

• Strong skills in diary management, travel coordination, and expense and invoice processing.
• Proficiency in MS Outlook / M365 and excellent organizational skills.
• Fluency in Polish and English.
• German language skill is a plus.
• High attention to detail, professionalism, and the ability to multitask in a fast‑paced environment.

Pay range and compensation package

• Salary (12 000 – 12 500 PLN gross/month) based on Employment Contract (via Devire).
• Private HealthCare.
• Sports card.
• Life insurance.
• Working for a leading corporation with a stable market position.
• Working in the international environment.
• Office work (5 days a week office work) with supportive and positive environment.

We are committed to diversity and inclusivity in our hiring practices.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative, Industry: Investment Banking