Document Controller

Location: Kraków, Poland.

Seniority: Mid‑Senior level. Employment type: Full‑time.

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e‑mobility.

Are you passionate about precision, organization, and supporting complex engineering projects? We are looking for a Document Controller to join our dynamic team. In this role, you will be the backbone of our document management process, ensuring that technical documentation flows seamlessly across disciplines and meets the highest standards of accuracy and compliance.

You will work closely across all main functions and departments within the local operating unit, playing a key role in maintaining project integrity and efficiency.

Responsibilities

• Register, issue, update, and archive project documentation (drawings, specifications, certificates, etc.).
• Maintain and keep the Document Management System (DMS) up to date.
• Prepare and manage the Project Document List in collaboration with all disciplines.
• Coordinate with internal teams and clients to ensure proper document delivery and traceability.
• Monitor document status, update planning dates, and activate documentation workflows.
• Prepare regular reports on document status and compliance.
• Ensure adherence to company standards and document control procedures.
• Provide training and support to end‑users on document management tools.

Qualifications

• University degree in Library and Information Science or a related field; technical degrees with proven document management experience in engineering companies are welcome.
• Minimum 5 years of experience in engineering companies.
• Proficiency in document management tools (e.g., InEight, FusionLive, Compass, ProCoSys, ACC, SharePoint, Aconex, Documentum).
• Knowledge of ACC and BIM environments is an advantage.
• Strong skills in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Excellent command of English, both written and spoken.
• Exceptional organizational skills, attention to detail, and strong communication abilities.

Benefits

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical, and mental wellbeing and personal development. Detailed information about financial conditions and benefits will be shared after successful completion of the recruitment process.

Applicable only for Poland locations, in alignment with local law regulations.