Managing Director, Multi Parts Poland sp. z o.o.

We are looking for a highly organized and detail‑oriented Data Entry & AP Specialist to manage the accurate and timely processing of vendor invoices, perform account reconciliations, and maintain up‑to‑date records within our ERP system. This role plays a key part in ensuring financial accuracy and smooth coordination with vendors as well as our Shanghai, China office. Secondary responsibilities include supporting order processing and shipment tracking within internal business systems.

Responsibilities

• Enter and code vendor invoices with accuracy and efficiency, ensuring compliance with internal policies and supporting documentation.
• Perform regular Accounts Payable reconciliations with the China office and other vendors, investigating and resolving discrepancies promptly.
• Communicate with vendors and internal teams to resolve payment or invoice issues, ensuring strong working relationships and timely issue resolution.
• Input customer and sales orders and ensure timely updates as order status changes.
• Upload and maintain accurate item data in the ERP system, supporting procurement and inventory teams with up‑to‑date records.
• Update shipment records, including checking invoice accuracy, linking transactions, and uploading all required supporting documentation.

Qualifications

• Minimum 4 years of Accounts Payable experience.
• Hands‑on experience with ERP systems.
• Strong reconciliation and data entry skills with a high level of accuracy.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Excellent organizational and time management skills.
• Strong communication skills; experience working with international vendors is a plus (English minimum B1).

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Automotive

Other job listings were omitted as they are not relevant to this role.

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