Responsibilities

• coordinates and attends board meetings, including the preparation of agendas, briefing materials, and post-meeting documentation such as minutes and resolutions, ensuring all records are produced accurately and delivered to clients within agreed timeframes,
• prepares, reviews, and manages legal and corporate documents (share issuance/redemption agreements, engagement and representation letters), ensuring compliance with internal procedures and statutory deadlines,
• maintains and processes legal, administrative, and corporate records, including transaction files, meeting documentation, financial statements, and control checklists to guarantee accurate and timely handling of fund-related information,
• interprets and works with legal and transactional documentation, such as facility, share transfer, pledge, and subscription agreements, ensuring a sound understanding of their structure and implications,
• acts as a communication point for external stakeholders (clients, board members, legal advisors, notaries, auditors), managing standard requests and ensuring prompt and professional follow-up,
• identifies and escalates client concerns or operational issues to the relevant teams, following established internal procedures to ensure timely resolution and client satisfaction.

Requirements

• previous experience in corporate administration or fund management, knowledge of Luxembourg company law would be considered an advantage,
• university degree in Law, Business Administration, Finance, or a related field,
• fluency in English (C1 level or higher), French language skills would be an asset,
• excellent organizational and analytical mindset, with attention to detail,
• strong written and verbal communication abilities,
• proactive in staying informed about industry trends, legal updates, and regulatory changes,
• ability to work effectively under pressure, manage tight deadlines, and adapt to new tools and procedures,
• knowledge of MS Office.

We Offer

• stable employment in an international and well-established company,
• comprehensive private medical care fully covered for the employee,
• prepaid lunch card to support daily meals,
• co‑financing of the Multisport card for sports and leisure activities,
• access to the MyBenefit cafeteria platform,
• life insurance coverage,
• on‑site parking spaces available at the office,
• ongoing training and professional development opportunities.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Finance, Administrative, and Other

Industries

Investment Banking, Banking, and Financial Services