Contract Specialist, French Speaker, Warsaw, Poland

Are you experienced within the field of administrative processes, working with data and internal systems? We are looking for a new colleague to become a part of our French Contract team based in Poland.

Your main task will be to support our Contract Group department in the area of consultants’ contracts. This also includes various administrative tasks related to following the entire contract process and maintaining close contact with our sales department and other internal departments is an important part of the daily routine.

Location: hybrid (twice a week in Warsaw office)

Key responsibilities

• Creating, correcting and sending contracts to the clients and consultants,
• Ensuring correct invoicing data in the system,
• PO hunting,
• Contract management,
• Creating, adjusting and updating contract templates according to client framework agreements,
• Assisting the Account Managers and Finance Department in different administrative tasks,
• Synchronization of data in contracting related databases to ensure that our systems are always updated and current, and in turn the contracts and invoices as well,
• Participating in the development and overall optimization projects and system improvement to support the continued growth in emagine.
• Adding and verifying invoicing data (PO no., cost center etc.),
• Adjusting fees and rates (e.g. index regulations),
• Calculating discounts and submitting to internal system,
• Support Sales in invoice related matters,
• Preparing standardized procedures and instructions to ensure smooth knowledge transfer within the team,
• Support Contract Director in reporting.

Candidate profile

The right candidate for this position is characterized by an independent and flexible approach. You take pride in delivering solid results every time on schedule. You enjoy connecting with consultants and clients so that you always provide them with a high level of service. As such, you are a strong communicator and listener with a good understanding of the processes due to your thorough and detail-oriented mindset. It is important that you are flexible and know how to prioritize your tasks when faced with swift changes that may occur from time to time. You always finish what you start, take the initiative as well as share your ideas and knowledge with your colleagues, because you believe that teamwork is the way to success.

The job requires a large overview and being responsible for every assignment you are given to ensure that the process is going smoothly and to create the best results possible.

Desired skills & experiences

• Have at least 2 years of experience in working with details in written material, documents and databases,
• Have a natural flair for and are motivated by working with people services and have a good understanding of the importance of being a support function to others,
• Have a high level of drive, initiative and persistence and are result-oriented,
• Have a strong sense of discipline, know how to structure your way of working,
• Have experience in working with Microsoft Office (especially Word and Excel),
• Have a high sense of detail and overview,
• Have professional communication skills in Polish, French and English,
• Have an outgoing and service minded personality with strong communication skills,
• Are flexible and know how to prioritize your tasks.

What we offer

a full-time position as a Contract Specialist in a work environment where the tone is informal, and the collaboration is characterized by flexibility, trust, and a service-minded attitude. You will get the opportunity to work independently, but also in collaboration with friendly and committed colleagues. We are an ambitious organization with a flat organizational structure.

How to apply

We conduct ongoing interviews, so please send your CV and application as soon as possible.

About emagine

emagine is a high-end business, engineering & IT consulting company. Enabled by an extensive network of experts, emagine powers progress, solves challenges and delivers real results through tailored high-end consulting services. emagine is headquartered in Copenhagen, Denmark with departments in France, Germany, Ireland, the Netherlands, Norway, Poland, Portugal, Sweden, United Kingdom, United Arab Emirates as well as India. Over the last couple of years, the company has grown extensively, increasing its international footprint to become one of the biggest consultancies in its segment in Europe and beyond. emagine A/S is owned by private equity company Axcel and a group of senior staff and board members.

Our culture and values

At emagine, we value diversity immensely. Both when it comes to backgrounds and competencies, but also in relation to personality and individual ambition. We are a diverse and well-rounded group made up of experienced specialists, generalists, recent graduates and self-taught people. We are generally curious, helpful and happy to share knowledge with our colleagues.

We are proud of our values that are based on honesty, kindness, helpfulness and solidarity. We nurture a strong community culture, where cooperation is paramount – not just locally but also across borders with our international departments. Only in unison can we provide the best service to our clients and affiliated consultants – and that is our goal. As an employee of emagine, you will experience a close-knit culture in which people stand side by side and where there is an emphasis on building close relationships. Going to work must be a fun and enriching experience yet still provide a challenge. That is why we take several steps to ensure that work is motivating and engaging. Finally, we also strive create the right conditions for physical and mental wellbeing.

Want to know more

Visit our Instagram to get a better idea of who we are or get in contact with our HR department.